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Administrative Coordinator

2 months ago

Great Neck, New York, United States Atria Home Care Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Atria Home Care. As a key member of our business office, you will play a vital role in ensuring the smooth operation of our daily activities.

Responsibilities
  • Administrative Support: Provide administrative assistance to the Agency Business Director, including typing, transcription, and filing tasks.
  • Client Referral: Collect referrals from clients and forward them to the New Business/Sales Coordinator or log them accordingly.
  • Reception and Telephone Duties: Receive and transmit incoming calls, answer general questions, and provide callers with information about the Agency.
  • Computer Entries: Enter data into Atria systems and maintain Excel tracking documents.
  • Scheduling and On-Call Coordination: Assist with scheduling and on-call staffing coordination, including taking phone calls and advising staff and clients on staffing placement.
  • Employee AxisCare Time Tracking: Assist the Agency Business Director with employee time tracking.
  • New Hire File Creation: Assist with creating new hire files.
  • General Office Duties: Perform other clerical duties as needed, such as filing, photocopying, and collating.
Requirements
  • Education: High School Diploma or General Education Degree (GED) required.
  • Experience: Work experience as an Administrative Assistant or related field, with experience in community health preferred.
  • Skills: Ability to read and comprehend simple instructions, short correspondence, and memos; ability to write simple correspondence; ability to effectively present information in one-on-one and small group situations.