Business Support Specialist

1 month ago

Westfield Ter, United States Johnson Controls International Full time

Build your best future with the Johnson Controls team

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet.  Join a winning team that enables you to build your best future Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard – your next great opportunity is just a few clicks away

What we offer:

  • Competitive salary

  • Paid vacation/holidays/sick time

  • Comprehensive benefits package including 401K, medical, dental, and vision care

  • On the job/cross training opportunities

  • Encouraging and collaborative team environment

  • Dedication to safety through our Zero Harm policy

What you will do

The Business Support Specialist is responsible for implementing and executing the business support standardized processes that align with company policies and government compliance. This position will report to the Regional Business Administration Manager.

How you will do it

  • Assists Regional Business Administration Manager in developing, implementing, and executing the business support standardized processes that align with company policies and government compliance.

  • Perform timesheet data entry in the Time Entry system. Submit manual overrides to Payroll weekly, as needed. Track vacation, sick, and floating holiday usage.

  • Review Kronos Exception Report weekly and correct errors prior to feed into Time Entry.

  • Maintain electronic file storage of timesheets on the Area Shared Drive.

  • Setup correct prevailing wage rate for SRs and projects in the PWS system weekly.

  • Send Certified Payroll Reports and Statements of Compliance to customers weekly, for service. File electronically in the designated compliance portal or with the State weekly, and as required.

  • Submit PW restitution requests to designated compliance analyst for processing.

  • Manage Accounts Payable invoice queue in Basware Alusta. Coordinate PO receipts, and new or adjusted POs with ICS or PC/PM for timely invoice processing in order to meet established KPIs.

  • Review ACE Accrued Receipts report monthly and submit adjustments to Fire Service Manager for approval.

  • Perform invoice research of monthly statements received from suppliers, as well as invoices processed against a PO when needed. Respond to invoice and payment inquiries from suppliers.

  • Complete and submit manual check requests for immediate payments not processed through Basware Alusta.

  • Complete and submit out of cycle payment requests via the EGPR tool.

  • Assist local requesters with new supplier setups and manage the process. Perform supplier updates and changes as needed.

  • Follow the established process related to refund checks from suppliers or returned/unused checks to ensure funds are returned to the appropriate department or project.

  • Act as district contact with the Vendor Master Team, Field Subcontractor Team, PBC Invoice Processing Team, and PBC Payments Team.

  • Maintain and replenish office supplies as needed.

  • Route incoming calls and distribute incoming mail.

  • Perform other duties as directed by RBAM.

Required

  • High School Diploma,

  • Proficient in MS Excel and Word.

  • Excellent written and verbal communication skills.

  • Must be detailed oriented and organized.

  • Ability to interface with all levels of management.

  • Ability to prioritize and strong problem-solving skills.

Preferred

  • 3-5 years' experience working for large public company

  • 2-year degree, or equivalent combination of education and experience

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.

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