Executive Administrative Assistant

3 weeks ago


Indianapolis, United States CBIZ, Inc. Full time

With over 120 offices and nearly 7,000 associates throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level.

CBIZ has been honored to be the recipient of several national recognitions for 2023:

* Best and Brightest Companies to Work for in the Nation
* Top Workplaces USA
* America's Best Mid-Size Employers
* Best and Brightest Companies in Wellness
* Great Place to Work Certification

Together, CBIZ and Mayer Hoffman McCann P.C. (MHM) are ranked as one of the top providers of accounting services in the United States. MHM is an independent CPA firm that provides audit, review and attest services, while CBIZ provides, business consulting, tax and financial services.

CBIZ Somerset is a relationship driven accounting and advisory firm that is always looking for smart, ambitious, friendly people for our office locations in Indianapolis, Fort Wayne, and Michigan City We are currently seeking an Administrative Assistant based in Indianapolis to provide high-level administrative support. You must be able to multi-task and manage workload priorities; work well with tight deadlines; and maintain a high aptitude for detailed work and possess superior customer service and interpersonal skills. If you would describe yourself as highly organized, self-directed, and an expert at multi-tasking, this could be the perfect role for you

Essential Functions and Primary Duties

* Create and modify reports, memos, and documents using Microsoft Office Word and Excel
* Accurately record notes from meetings and document items requiring follow up correspondence
* Effectively communicate with teams and assist as needed
* Manage and prioritize a large volume of email correspondence via Outlook
* Greet clients and gather information as needed
* Schedule and update appointments; coordinate meetings and conference calls
* Coordinate travel arrangements

Preferred Qualifications

* 4+ years of Administrative Assistant experience, accounting industry preferred, but not required.
* Proficient in Microsoft Excel, Word, Outlook, and Sharepoint
* Extremely detail oriented and organized
* Excellent written and verbal communication skills
* Must be able to effectively communicate with all levels of internal and external contacts
* Ability to work in the office daily
* Discrete concerning confidential or sensitive information

Minimum Qualifications

* High school diploma or GED
* 2 years' experience in office environment, preferably performing as an administrative assistant
* Must have knowledge of administrative procedures and best practices
* Proficient use of applicable technology
* Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally

#LI-AE1

#LI-Onsite



  • Indianapolis, United States MAYS CHEMICAL CO Full time

    Mays Chemical Company, Inc. is a fully integrated chemical distributor, recognized as an optimal source for chemicals, related raw materials, formulated products, and outsourcing services, currently seeking an Executive Administrative Assistant The selected candidate will report to the President and will be responsible for providing a wide range of...


  • Indianapolis, Indiana, United States Labcorp Full time

    If you are looking for a company where you can personally advance healthcare and make a difference in peoples' lives with your bold ideas and unique point of view, consider working at Labcorp as an Executive Assistant to the President of a global business segment.In this role, you will support the President of our Clinical Trial Testing Solutions (CTTS)...

  • Executive Assistant

    5 days ago


    Indianapolis, United States Envigo RMS, LLC Full time

    Essential Responsibilities. Perform daily administrative duties to support the Executive team. Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf. Maintain co Executive Assistant, Executive, Communications, Assistant, Manufacturing, Business Services, Administrative

  • Executive Assistant

    1 hour ago


    Indianapolis, United States Salesforce, Inc. Full time

    To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts.Job CategoryCorporate FunctionsJob DetailsAbout SalesforceWe're Salesforce, the Customer Company, inspiring the future of business with AI+ Data +CRM. Leading with our core values, we help companies across every...


  • Indianapolis, United States Valenti Real Estate Full time

    Job DescriptionJob DescriptionIntrepid is a Professional Property Management Company with over 20 years of experience in the Affordable Housing Industry. Job Title: Executive Assistant Job Description: This position reports to the Chief Operating Officer and interfaces with the Chief Compliance Officer. This position has no direct reports. Intrepid...

  • Executive Assistant

    3 weeks ago


    Indianapolis, United States MIBOR Full time

    Job DescriptionJob DescriptionWe are looking for a dynamic and well-organized individual to join our team! The Executive Assistant to the Chief Executive Officer maximizes the CEO’s reach through exceptional leadership, tactical ingenuity, and communication skills through close partnership with the CEO and the executive leadership team. Specifically, the...

  • Executive Assistant

    2 weeks ago


    Indianapolis, United States Hays and Sons Construction Inc. Full time

    Job DescriptionJob DescriptionWe are seeking a highly organized and proactive Executive Assistant to support our Executive team. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks, with the ability to work independently and efficiently. The primary functions of this role are listed...


  • Indianapolis, United States Butler University Full time

    The Executive Assistant is an integral member of the Office of the President team, handling a wide range of administrative and operational responsibilities to cultivate a culture of exceptional customer service. This position provides an opportunity Executive Assistant, President, Office, Executive, Project Management, Assistant, Business Services

  • Executive Assistant

    1 week ago


    Indianapolis, United States Corteva Agriscience Full time

    Description At Corteva Agriscience , you will help us grow what’s next. No matter what your role, you will be part of a team that is building the future of agriculture – solving the world’s food problems through innovation, technology, and putting people first. Corteva has an exciting opportunity for an Executive Assistant to join our company...


  • Indianapolis, Indiana, United States GEO Indiana Schools Full time

    :GEO Foundation Mission: A sign that hangs above the entrance to all GEO Academies reads, Through these doors walk college graduates. GEO Foundation believes that all children should have access to a quality education that includes college and that education can Beat Poverty.To actualize these beliefs, GEO has systematically built a student-centered,...


  • Indianapolis, Indiana, United States GEO Indiana Schools Full time

    Description:GEO Foundation Mission: A sign that hangs above the entrance to all GEO Academies reads, Through these doors walk college graduates. GEO Foundation believes that all children should have access to a quality education that includes college and that education can Beat Poverty.To actualize these beliefs, GEO has systematically built a...

  • Executive Assistant

    1 week ago


    Indianapolis, Indiana, United States Corteva Full time

    At Corteva Agriscience, you will help us grow what's next. No matter what your role, you will be part of a team that is building the future of agriculture - solving the world's food problems through innovation, technology, and putting people first. Corteva has an exciting opportunity for an Executive Assistant to join our company at our Indianapolis Global...

  • Executive Assistant

    40 minutes ago


    Indianapolis, United States Federal Home Loan Bank of Indianapolis Full time

    Don't let our name scare you, we are not your average bank.With nearly a century of service, FHLBI is one of 11 independent regional cooperative banks across the U.S. Simply put, we're a bank for banks, credit unions, community development financial institutions and insurers across Indiana and Michigan. As a cooperative, we are dedicated to strengthening...


  • Indianapolis, Indiana, United States Marian University Full time

    As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks a Administrative Assistant to promote our Catholic Franciscan mission and identity by being responsible for providing administrative support to the Center for Vibrant Schools, helping coordinate and manage date, communicating with...


  • Indianapolis, United States Westfield Outdoor, Inc. Full time

    Job DescriptionJob DescriptionResponsibilities:The Administrative Assistant will report directly to the SVP of Product and Marketing. The Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written...

  • Executive Assistant

    1 month ago


    Indianapolis, United States Cosgrove Partners Full time

    Job DescriptionJob DescriptionPOSITION SUMMARY:The Executive Assistant (EA) provides administrative support to the Founder. The EA must exercise good judgement in a variety of situations, with strong written and verbal communication skills, general administrative abilities, attention to detail, organizational skills, and the ability to balance multiple...


  • Indianapolis, Indiana, United States Alera Group Full time

    Vital Incite, an Alera Group Company, is in search of an Executive Assistant/Office Manager to join their team.If you want to be part of a company that offers great opportunities for growth and learning while making a positive impact, this might be the perfect fit for you.Join a team where everyone is encouraged to communicate openly, collaborate, and...


  • Indianapolis, United States Emarsys Full time

    This role focuses on the day-to-day management of the CEO and is an important partnership built on trust, and instrumental to overall business success. The Executive Assistant ensures that the CEO is - in the right place at the right time with the right people with the right expectations and outcomes. The ideal candidate understands the priorities and...


  • Indianapolis, United States Indiana Biosciences Research Institute Inc Full time

    Job DescriptionJob DescriptionWe are the Indiana Biosciences Research Institute (IBRI). We are a leading translational research institute that advances academic and industry science through collaboration to improve patient health outcomes. Building your career at the IBRI in Indianapolis’ 16 Tech Innovation District, means being part of a team of renowned...


  • Indianapolis, United States Hall Render Full time

    SummaryA Legal Administrative Assistant (LAA) at Hall Render Killian Heath & Lyman will perform a wide variety of legal administrative and executive assisting duties. Major duties of an LAA include providing comprehensive and efficient administrative support, complex document editing, preparing and editing correspondence of legal documents, calendar...