Administrative Assistant

3 weeks ago

Indianapolis, United States Indiana Biosciences Research Institute Inc Full time
Job DescriptionJob Description

We are the Indiana Biosciences Research Institute (IBRI). We are a leading translational research institute that advances academic and industry science through collaboration to improve patient health outcomes. Building your career at the IBRI in Indianapolis’ 16 Tech Innovation District, means being part of a team of renowned scientists, creative thinkers, and innovative leaders.

Today’s research is being driven by significant advances in our abilities to study complex disease processes and propose new ways to improve patients’ lives. To reflect the evolving nature of life sciences research and encourage synergies through collaboration, we’re enhancing our integrated capabilities, adding depth to how we approach patient-informed translational science and pursuing four foundational areas of scientific focus. These four areas will provide us the core talent and capability to pursue translational science in this new patient-centric framework:

  • Disease, Systems, Pathways – We’re working to better understand diabetes and identify new ways to combat the disease. We’re applying this learning to other diseases that share common systems and pathways.
  • Molecular Innovation – We’re developing new capabilities for molecular design and drug discovery to investigate disease processes and pursue new therapeutic approaches.
  • Integrated Data Sciences – We’re pursuing advanced data sciences to create novel end-user inspired solutions that address complex analysis, simulation, and prediction across the translational sciences.
  • Enabling Technologies – We’re building a rich platform of enabling technologies that give our scientists, partners, and collaborators access to the best tools to solve complex scientific problems.

The IBRI’s vision is to build a world-class organization of researchers, innovators and business professionals that catalyze activities across the Indiana (and beyond) life sciences community. To achieve that vision, we look for curious and collaborative team members who are energized by innovation, guided by integrity, and inspired by diversity.

The Opportunity:

We are seeking an Administrative Assistant to support the TREAT-AD team within the IBRI. As a member of the IBRI administration team, this position will provide professional administrative support to the organization by facilitating, managing, and owning the day-to-day operations and administrative activities. The ideal individual will have the ability to apply good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Administrative Assistant must be able to work independently and under pressure at times to handle a wide variety of matters with significance that require confidentiality, discretion, professionalism, and effectiveness. The position requires significant attention to detail, excellent communication, and strong organizational and time management skills.

Key Responsibilities:

General Office Operations and Administration

  • Provide administrative support to the TREAT-AD program team, IBRI Enabling Technologies and Cellular Pharmacology
  • Perform a variety of logistical and administrative tasks in support of IBRI programs that partner with other key organizations.
  • Schedule and coordinate meetings and maintain calendars across.
  • Prepare and edit correspondence, communications, presentations and other documents.
  • Superior planning, organizational, time management and record-keeping skills with attention to and memory for details
  • Excellent oral and written communication skills
  • Ability to use independent judgement and good discretion/ decision making skills.Must possess cultural awareness, strong relationship management skills and emotional intelligence.Extensive experience with MS Office suite, Teams, and OutlookExcellent project management skills with demonstrated track record of success in project management, and general operations preferred.Excellent organizational skills and attention to detail.Strong analytical and problem-solving skills.Ability to adapt to the needs of the organization and employees.

Essential Job Responsibilities

  • Initiate and provide problem-solving and decision-making collaboration with team.
  • Set priorities and work within various timelines and deadlines.
  • Provide discretion in handling confidential information and exercising good judgment.
  • Comprehend, retain, and follow oral and written instructions in order to perform a wide variety of administrative services.
  • Excellent communication skills will be necessary to work successfully with all levels of the organization.
  • Demonstrate a proficiency with technology, including mastery with Microsoft Word and PowerPoint.
  • Cultivate and maintain relationships with key internal and external stakeholders.

Other:

  • Performs additional duties as required.

Job Requirements:

  • High school diploma PLUS 7 years of experience OR associate degree in administration or a related field PLUS minimum 5+ years of administrative assistant and/or executive assistant experience required.
  • Experience with non-profit organizations preferred.

Compensation:

The IBRI offers an attractive compensation package that includes a competitive base salary and comprehensive benefits. Relocation assistance will be offered where appropriate.

Equal Employment Opportunity:

The IBRI provides equal employment opportunities to all employees and applicants and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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