CEO Executive Assistant MX

2 weeks ago

San Francisco, United States Simera Full time
Unlock your remote work journey: you shine, we match you Once you apply, you will be receiving your profile link in the next 24hrs. After applying you will need to complete your profile, receive follow-ups from our talent advisors, and our AI platform will do the rest.

Summary:

As the C-Level Executive Assistant to the CEO, you will provide comprehensive support to the Chief Executive Officer (CEO) and other C-level executives, ensuring smooth operations and efficient communication across the executive team. You will manage complex schedules, coordinate high-level meetings, handle confidential information, and act as a trusted liaison between the CEO and internal/external stakeholders.

Key Responsibilities

  • Proactively manage the CEO's and other C-level executives' calendars, scheduling meetings, appointments, and travel arrangements.
  • Coordinate and prioritize conflicting schedules, anticipate potential conflicts, and resolve them effectively to optimize the executives' time.
  • Serve as the primary point of contact for internal and external stakeholders, handling inquiries, requests, and correspondence with professionalism and discretion.
  • Manage email correspondence, screen incoming messages, and draft responses on behalf of the CEO and other executives as needed.
  • Arrange and prepare materials for executive meetings, including agendas, presentations, and documentation.
  • Attend meetings, take accurate minutes, and follow up on action items to ensure timely execution and accountability.
  • Assist in planning and organizing company events, conferences, and executive retreats, managing logistics and ensuring smooth execution.
  • Handle administrative tasks such as expense reporting, invoice processing, document management, and filing, maintaining meticulous records and confidentiality.
  • Conduct research, compile data, and prepare reports or presentations for executive review and decision-making.

Qualifications

  • Proficiency in English language skills at either B2 or C1 level is required
  • English Resume is required
  • Bachelor's degree in Business Administration, Management, or a related field preferred.
  • Extensive experience as an executive assistant or similar role supporting C-suite executives in a fast-paced corporate environment.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Strong communication skills, both written and verbal, with a high degree of professionalism and diplomacy.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Discretion and confidentiality in handling sensitive information and dealing with high-profile individuals.
  • Proactive attitude, resourcefulness, and the ability to work autonomously with minimal supervision.

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