Executive Assistant to CEO

4 weeks ago

San Francisco, United States Structure Properties, Inc. Full time

**Job Title: Executive Assistant to the CEO**

**Company Overview**:
We are a diversified group of companies led by a visionary CEO who oversees a wide array of ventures spanning property management, real estate investment, software development, and hospitality. Our portfolio includes two property management firms, a real estate investment company, two innovative software companies focused on real estate technology, a ranch venue for weekend weddings, and two bars nestled in San Francisco's neighborhoods.

**Position Overview**:
**Responsibilities**:
Executive Support:

- Manage the CEO's complex and ever-changing calendar, scheduling appointments, meetings, and travel arrangements with precision and efficiency.
- Prepare briefing materials, agendas, and presentations for meetings and engagements, ensuring the CEO is well-informed and prepared for all interactions.
- Accompany the CEO to meetings, taking detailed minutes, tracking action items, and following up on outstanding tasks to ensure timely resolution.

Administrative Management:

- Oversee the CEO's administrative workflow, tracking deadlines, priorities, and deliverables to ensure optimal productivity and time management.
- Review and edit documents, contracts, and agreements for accuracy and completeness, flagging any discrepancies or areas of concern for further review.
- Maintain organized electronic and physical filing systems, archiving documents and records in accordance with company policies and regulatory requirements.
- Assist with special projects, research initiatives, and ad hoc assignments as directed by the CEO, demonstrating flexibility and adaptability to evolving priorities.

Communication and Liaison
- Serve as a primary point of contact for internal and external stakeholders, representing the CEO's office with professionalism, discretion, and diplomacy.
- Facilitate communication between the CEO and key stakeholders, including senior executives, clients, partners, and investors, ensuring timely and accurate dissemination of information.
- Coordinate logistics for executive meetings, events, and conferences, managing invitations, RSVPs, and accommodations as needed.

Strategic Support:

- Provide strategic support to the CEO, conducting research, analyzing data, and preparing reports to inform decision-making and drive business initiatives.
- Collaborate with other members of the executive team to align priorities, initiatives, and resources across the organization, fostering a cohesive and integrated approach to leadership.

**Qualifications**:

- Bachelor's degree in business administration, communications, or a related field.
- Proven experience as an Executive Assistant or similar role supporting C-level executives in a dynamic and fast-paced environment.
- Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks and priorities simultaneously.
- Strong written and verbal communication skills, with the ability to draft professional correspondence and articulate complex concepts with clarity and precision.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
- Proficiency in Microsoft Office suite, calendar management software, and other productivity tools; experience with contract review and document preparation is desirable.
- Strong interpersonal skills and the ability to build relationships and collaborate effectively with colleagues at all levels of the organization.
- Self-motivated and proactive with a demonstrated ability to anticipate needs, exercise good judgment, and take initiative to drive results.
- Flexibility to adapt to changing priorities and deadlines, with a commitment to delivering high-quality work under pressure.

**Benefits**:

- Competitive salary commensurate with experience
- Comprehensive benefits package including medical, dental, and vision coverage
- Generous paid time off and company holidays
- Opportunities for professional development and career advancement
- Collaborative and supportive work environment within a dynamic and growing company

**How to Apply**:
Pay: $150,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Executive Assistant: 1 year (required)

Ability to Commute:

- San Francisco, CA 94111 (preferred)

Ability to Relocate:

- San Francisco, CA 94111: Relocate before starting work (required)

Work Location: In person

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