Operations Assistant, Office of Executive Education

2 weeks ago

Boca Raton, United States Florida Atlantic University Full time

For more information on everything FAU has to offer, please visit


Position Summary:
Florida Atlantic University is seeking an Operations Assistant, Office of Executive Education - Boca Raton, FL.

The Operations Assistant position requires a service minded, well-organized, detail-oriented person with strong interpersonal and written/verbal communication skills and a good multi-tasker. The position requires an outgoing individual who enjoys providing high level of service and assisting other people. This individual should know how to prioritize job tasks, works well under deadlines/pressure, does not mind working in a fast-paced environment, and is a team player with a flexible schedule. Teamwork is important in this position to build collaborative relationships with colleagues and customers representing diverse cultures, races, ages, genders, religions, lifestyles, and viewpoints.

The position will assist in the planning, coordination, and execution of projects, events with co-workers, various University departments, and community partners.

The Operations Assistant position is involved in the day-to-day functions and use of the facility by students/faculty in the Boca Schmidt Family Complex and Office Depot building. This position periodically conducts observation rounds throughout the Boca campus to make sure all spaces, entrance/exits, office, and room doors are secure and clean. Additionally, the Operations Assistant position will assist with event programming and management of the Executive Education programs on the Boca campus, such as orientation, graduation, evening class events, and other similar entities.

Summary of Responsibilities:
Responsible for setting up refreshments and catering on evenings and weekends for students and faculty

Event set-up and breakdown

Assist with the operations of the Executive Education facilities.

Assist with students and faculty during weekend and weeknight courses offered in the Executive Education department

Manage incoming deliveries

Troubleshoot any facility issues and communicate concerns to the appropriate authority

Communicate unresolved concerns in accordance to the proper chain of command

General to intermediate facility and reception area support, to include:

- Reception area management
- Greeting students, faculty and staff and directing to the appropriate space in the facility
- Routine checks of space (study rooms, computer lab, restrooms, and common areas)
- Distribution of approved flyers and brochures to university buildings
- Changing signage to reflect upcoming programs/events

Other duties as assigned
- The College of Business at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves._

Explore Living in Palm Beach County

The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here:
Minimum Qualifications:
High school diploma or higher from an accredited institution.

**Salary**:
$684 - $767 per week.

Other Personnel Services (OPS)

College or Department:
Executive Education Department.

**Location**:
Boca Raton

Work Days and Hours:
Monday - Thursday from 2pm - 10pm. Occasional Fridays, Saturdays and/or Sundays.

Application Deadline:
2024-04-30

Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:
Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
PRE-EMPLOYMENT SCREENINGS REQUIRED:
REQUEST FOR ACCOMODATIONS:

  • Executive Assistant

    22 hours ago

    Boca Raton, United States Glades Talent Full time

    Job DescriptionJob DescriptionGlades Talent is representing a standout Healthcare Organization looking to bring onboard a talented Executive Assistant to the Chief Financial Officer in Boca Raton, FLJob Title: Executive Assistant to CFOLocation: Boca Raton, FLEmployment Type: Full-TimeJob Description:We are seeking a proactive and detail-oriented Executive...

  • Executive Assistant

    1 week ago

    Boca Raton, United States TEMPLE BETH-EL OF BOCA RATON Full time

    Job DescriptionJob DescriptionDescription:Temple Beth El of Boca Raton (www.tbeboca.org) is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Executive. The ideal candidate will be detail-oriented, possess exceptional communication skills and thrive in a flexible environment. This individual will own, manage...

  • Executive Assistant

    4 days ago

    Boca Raton, United States BlueTeam Full time

    Job DescriptionJob DescriptionExecutive Assistant - Private Sector – BlueTeam “This position is based in Boca Raton, FL, and requires on-site work.”We are…BlueTeam is a dynamic and rapidly growing restoration, construction, and roofing company dedicated to servicing our commercial clients and becoming an extension of their risk and asset management...

  • Executive Assistant

    1 week ago

    Boca Raton, United States Black Dragon Capital Full time

    EXECUTIVE ASSISTANT / PERSONAL ASSISTANT to CEO POSITION OVERVIEW:This position provides both complete support to the Black Dragon Capital Founder and CEO and provides back-up support to the CEO Executive Assistant (EA) by handling a variety of task from managing an extremely active calendar of appoints and arranging complex and detailed travel plans,...

  • Executive Assistant

    Found in: Appcast US C2 - 1 week ago

    Boca Raton, United States Insight Global Full time

    Position: Executive Assistant (to the Chief Product Officer and VP of Business Development)Duration: 3 month contract, extensions PR: $30/hrBLocation: 4x onsite in Boca (M-Thursday) Interview Process: 1 round phone screening with HR and 1 round with VP of HRStart Date: 5/6 or sooner Must Haves:3-5 years of experience working as an executive assistant-...

  • Executive Assistant

    Found in: Appcast Linkedin GBL C2 - 1 week ago

    Boca Raton, United States Insight Global Full time

    Position: Executive Assistant (to the Chief Product Officer and VP of Business Development)Duration: 3 month contract, extensions PR: $30/hrBLocation: 4x onsite in Boca (M-Thursday) Interview Process: 1 round phone screening with HR and 1 round with VP of HRStart Date: 5/6 or sooner Must Haves:3-5 years of experience working as an executive assistant-...

  • Executive Assistant

    7 days ago

    Boca Raton, United States Insight Global Full time

    Position: Executive Assistant (to the Chief Product Officer and VP of Business Development)Duration: 3 month contract, extensions PR: $30/hrBLocation: 4x onsite in Boca (M-Thursday) Interview Process: 1 round phone screening with HR and 1 round with VP of HRStart Date: 5/6 or sooner Must Haves:3-5 years of experience working as an executive assistant-...

  • Front Office Assistant

    Found in: Resume Library US A2 - 2 weeks ago

    Boca Raton, Florida, United States Private Dental Office Full time

    Overview: Our private dental office is searching for a Front Office Assistant to join our dedicated team of dental professionals. We strive to give our patients an outstanding experience from start to finish, and our Front Office Assistant will have the opportunity to make this a reality for each guest. If you exude positivity, work well in a team...

  • Executive Assistant

    3 days ago

    Boca Raton, United States Black Dragon Capital Full time

    EXECUTIVE ASSISTANT / PERSONAL ASSISTANT to CEO POSITION OVERVIEW:This position provides both complete support to the Black Dragon Capital Founder and CEO and provides back-up support to the CEO Executive Assistant (EA) by handling a variety of task from managing an extremely active calendar of appoints and arranging complex and detailed travel plans,...

  • Executive Assistant

    9 hours ago

    Boca Raton, United States Black Dragon Capital Full time

    EXECUTIVE ASSISTANT  to CEO POSITION OVERVIEW:This position provides both complete support to the Black Dragon Capital Founder and CEO and provides back-up support to the CEO Executive Assistant (EA) by handling a variety of task from managing an extremely active calendar of appoints and arranging complex and detailed travel plans, itineraries and agendas....

  • Insurance Defense Legal Assistant

    1 week ago

    Boca Raton, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...

  • Account Executive

    3 days ago

    Boca Raton, United States Aroma360 Full time

    Job DescriptionJob DescriptionAroma360 is a leading boutique Scent Marketing and Branding company renowned for its premium essential oil-based scenting solutions. With a strong foundation rooted in two core principles — providing cutting-edge scenting solutions for both residential and commercial clients, and educating individuals on the profound benefits...

  • Assistant Director

    1 week ago

    Boca Raton, United States Huntington Learning Center of Boca Raton Full time

    At Huntington, we are eager to continue to build our teams! We seek to hire the best, most talented professionals into our organization. If you are a take-charge college grad, eager to turn your aptitude for operations, administration, education and customer service into an exciting career opportunity where you will be able to make a difference, join...

  • System Administrator I

    Found in: beBee S US - 3 days ago

    Boca Raton, United States Florida Peninsula Insurance Company Full time

    Position Summary: We are seeking a skilled and proactive System Administrator to join our IT team. The ideal candidate will be responsible for maintaining, upgrading, and managing our software, hardware, and networks. Your goal will be to ensure that our technology infrastructure runs smoothly and efficiently, supporting our business operations and providing...

  • Staff Bookkeeper Assistant

    1 week ago

    Boca Raton, United States CoSuite.com Full time

    Job DescriptionJob DescriptionReports to Office ManagerWe are looking for a Detail Oriented person (Staff Bookkeeper - Assistant) This position will have exposure to various functions of the coworking operation, with the opportunity to grow into a full-time office manager position. The position requires Strong attention to detail and work ethic. The company...

  • Trust & Estate Paralegal

    1 week ago

    Boca Raton, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...

  • Customer service

    2 weeks ago

    Boca Raton, United States High Quality Sales Inc Full time

    Job DescriptionJob DescriptionWe are seeking a Customer Service - Office Assistant to join our team!Responsibilities:- Provide exceptional customer service to clients via phone, email, and chat- Answer customer inquiries and resolve issues in a timely and professional manner- Upsell products and services to customers when appropriate- Perform data entry...

  • Operations Specialist

    Found in: beBee jobs US - 1 week ago

    Boca Raton, Florida, United States teamworkonline Full time

    Who We AreLogitix is the premier secondary market partner in the sport and live event space. We provide our partners with unmatched pricing and inventory strategies, a tailored data and analytics platform, and proprietary technology and tools to maximize revenue yield while broadening distribution. Logitix's team of executives includes seasoned primary and...

  • Operations Specialist

    Found in: beBee S US - 2 weeks ago

    Boca Raton, United States teamworkonline Full time

    Who We AreLogitix is the premier secondary market partner in the sport and live event space. We provide our partners with unmatched pricing and inventory strategies, a tailored data and analytics platform, and proprietary technology and tools to maximize revenue yield while broadening distribution. Logitix’s team of executives includes seasoned primary...

  • Real Estate Administrative Assistant

    Found in: Appcast US C2 - 1 week ago

    Boca Raton, United States The Koolik Group Full time

    Overview:We are seeking a proactive and detail-oriented Administrative Assistant to join our team. This role is pivotal in ensuring smooth operations and enabling our executives to focus on higher-level responsibilities. The ideal candidate will be organized, resourceful, and adept at handling various tasks with precision and attention to...