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Office Assistant

4 months ago

Oklahoma City, United States State Fair of Oklahoma, Inc. Full time
Company: Oklahoma State Fair, Inc.

Position Title: Office Assistant

Department: Impact Catering

Reports To: Senior Office Manager

Job Type: Part-Time

Job Responsibilities and Requirements
  • Provide administrative support to all OKC Fairgrounds Food and Beverage departments (concessions, catering) at the venue, as well as to the Senior Office Manager and the Sr. Vice President.
  • Provide general office / administrative / accounting support including A/P and A/R data entry, event reporting.
  • Provide general office and clerical support including preparation of weekly paperwork for accounting, copying, filing, correspondence and telephone inquiries.
  • Assist in other food and beverage departments as needed.
  • Other duties as assigned.

General Requirements
  • Utilize task prioritization and effective time management skills to meet frequent and competing deadlines in a high-volume, high-stress environment.
  • Perform detailed work in a team-oriented, fast-paced, event-driven environment handling multiple tasks with flexibility in a calm, professional manner.
  • Effectively communicate with others in a clear, business-like, respectful and personable manner focused on generating a positive, enthusiastic and cooperative environment.
  • Maintain high standards of appearance and grooming (i.e., clean, wrinkle free clothing, proper uniform/attire, close attention to personal hygiene).
  • Meet the company standard for excellent attendance, job reliability, diligence and dedication.
  • Possess a valid driver's license and a clean driving record.
  • Speak, read and write in English.

Additional Job Requirements
  • High School Diploma or equivalent preferred.
  • Minimum two years of business or general office experience.
  • Willingness to assist staff where/when needed.
  • Focus on and prioritize the administrative duties that are most critical and time sensitive.
  • Proficiency with computers, including, but not limited to Microsoft Office (Outlook, Word, Excel).
  • Adhere to a high level of attention to detail.
  • Maintain open, direct, positive and objective lines of communication with management.
  • Strong verbal and written communication skills.
  • Ability to be self-directed in a team-oriented environment.
  • Adhere to the highest standards of confidentiality and discretion in all proprietary business, financial and employee matters.

Physical Requirements and Working Conditions
  • Extended hours, nights and weekends may be required during peak periods.
  • Frequent or continual movement from place to place with normal physical mobility, covering long distances with ease, managing assigned tasks throughout various indoor and outdoor locations within and around the property and in potentially inclement/severe weather conditions.
  • Regularly lift, carry and put away items weighing up to 25 lbs. and occasionally lift and carry heavier items and/or assist others in lifting heavier objects, as job demands.
  • Walk and/or stand for extended periods in addition to other prolonged physical exertions including seeing, hearing, reaching, grasping, lifting, pushing, pulling, squatting, crouching, stooping, bending, kneeling, climbing and working in awkward positions and tight areas may be required.
  • Possible job hazards include, but are not limited to slips, trips, falls, burns, cuts and strains.

Benefits & Perks

  • 401(k) program available (rules and conditions apply).