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Executive Assistant
4 months ago
Dynamic and growing retail company is seeking an Executive Assistant
The Executive Assistant provides all aspects of direct support/assistance to the legal and business development executives. This position has exposure to information of a sensitive, confidential, strategic, and critical nature requiring discretion, independent judgment, tact and diplomacy. This position also requires interaction with other senior management personnel and therefore requires a professional attitude and strong interpersonal communication skills.
Benefits
* Medical, Dental & Vision Insurance
* FREE Life Insurance
* Short- & Long-Term Disability Insurance
* Flex Time Off
* 401k with company match
* Huge Employee Discount at all our stores, so check us out
* Amazing training & career path
* Competitive pay
* And more
What You'll Do
* Calendar - Schedule meetings and ensures that all preparations are made prior to the meeting time. Book conference rooms, arrange dialing instructions, register visitors, order food (if necessary) and have all materials printed and ready for all participating parties - particular focus for senior level steering committee meetings.
* Event Planning- Assist in logistical preparation of conferences and meetings including selecting the site, finalizing contracts, coordinating the catering, AV and conference room. Assist in conference material preparation.
* Travel - Coordinates directly, or in conjunction with Travel department, travel arrangements including flights, hotels, and car services as requested and creates itineraries, including all confirmations and contact information for flights, hotel and transportation. Updates itineraries and checks for new information pertaining to travel.
* Presentations - Create and compile detailed Excel and PowerPoint documents for leadership and general internal and external meetings.
* Contract and PO management - partner with procurement, IT leadership and finance to help the coordination of contracts and POs.
* Fiscal Management
* Preparing and submitting accurate Expense Reports
* Reconciling and processing invoices for key projects
