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Associate, Legal Operations

4 months ago

Irvine, United States Hyundai Capital America Full time

Who We Are: Through our service brands Hyundai Motor Finance, Genesis Finance*, and Kia Motors Finance, we provide financial products tailored to meet the needs of Hyundai, Genesis, and Kia dealerships nationwide, including dealer inventory and facility financing. And, through these dealerships, we provide indirect vehicle financing and leasing solutions to over 1.7 million retail customers.

Employee Value Prop and Culture: Our employees contribute every day to a culture that is fast-paced, dynamic, energized, agile, and collaborative.

From our various engagement programs to the unique design of our offices, we strive to foster a connected, fun, positive and rewarding company culture where employees feel appreciated for their contributions, proud of their company, and thrive to be passionately invested in HCA's success.

Global One Company:

Many countries. One identity. Hyundai Capital has offices across the world, including China, Canada, the United Kingdom, Germany, Russia, Brazil and Korea. Our work environments are designed with specific themes in mind to achieve a consistent global identity that reflects our values: light, collaboration, elements of nature and symmetry.

General Summary:

The Associate, Legal Assistant will help implement and maintain key processes that are critical to the Legal Team including: the law firm billing procedures and practices; workflow management; subpoena and dispute management; new workflow design and implementation and benchmarking; and litigation support. This role will be responsible for helping to manage costs and time efficiency, while fostering a culture that values excellence, teamwork, respect, and recognition. This position will work across practice areas within the Legal Team and other support functions to enable the efficient and effective delivery of legal and compliance services to our business and functional partners.

Duties and Responsibilities:

1. Review, analyze and process daily inbound legal support requests, including, but not limited to, contract review requests and legal advice requests, identify and assign matters as appropriate to responsible attorney/team member. Maintain and update Legal Team's business-facing contract review tracker. Secure signatures from the Company's executive team on contracts and agreements and follow up with business units for vendor signatures, including obtaining PARs and drafting contract summaries; process scanning and e-filing of all executed contracts; manage the legal contract database on the Company network; manage and update Ariba contract system, including uploading documentation, assigning tasks, updating information and publishing contracts; act as liaison between Procurement and Legal with respect to assignment of contracts for review and providing contract status.

2. Manage and execute the Department processes and procedures for handling pre-litigation matters and litigation matters, including creating files, calendaring dates, requesting checks, and coordinating with business units and outside parties to gather relevant information.

3. Intake, process, and analyze subpoenas; identify, research, and gather relevant information responsive to subpoenas served on the Company and its affiliates; prepare draft production material for final review and approval to ensure compliance with external and internal deadlines; interact with external requesting parties on disputed subpoena requests and follow up requests.

4. Manage the projection, budget, and accrual process in partnership with global Legal and Compliance Department colleagues, law firms, and finance colleagues. Project manage legal projects in collaboration and partnership with finance, information technology, and procurement, as necessary to support legal systems, process management, and performance reporting. Participate in industry corporate legal operations discussions and create a network to provide best practices and recommendations to the General Counsel. Prepare, monitor, and track legal department objectives.

5. Evaluate current processes, identify, and propose efficiency enhancements.

6. All other duties as assigned to help Department attorney and staff, including handling daily mail, responding to contract status and other general email inquiries, locating, and providing executed contracts and agreements to business units, and researching court dockets.

Knowledge and Skills:

* Knowledge and experience of in-house legal department operations.
* Excellent Microsoft Office (Outlook, Word, Excel, PowerPoint) skills.
* Experience using Adobe EchoSign and Ariba contract management system.
* Ability to learn multiple software systems and interfaces.
* Effective time management skills and ability to multi-task under tight deadlines.
* Attention to detail and follow through.
* Strong and clear communication skills.
* Excellent interpersonal skills to develop strong relationships with internal constituents, including finance, human resources, information technology and procurement.
* Willingness to undertake substantial and diverse job responsibilities with minimal supervision.
* Minimum five (5) years legal secretary, legal file clerk, or legal assistance experience.
* Litigation support strongly preferred.
* Corporate in-house legal department experience preferred.
* Experience in analyzing and process legal subpoenas.
* College degree preferred.
* Notary Public commission preferred.

Physical Requirements and Working Condition:

Employees in this class are subject to extended periods of sitting, standing and walking, vision to monitor and moderate noise levels. Work is performed in an office environment.

California Privacy Notice

This notice only applies to our applicants who reside in the State of California.

The latest version of our Privacy Policy can be found here. This Privacy Policy provides you with notice, at or before the point of collection, about the categories of personal information to be collected from you, the purposes for which your personal information is collected or used, and whether that information is sold or shared, so that you can exercise meaningful control over our use of your personal information. We are providing this notice to comply with the California Consumer Privacy Act of 2018, as amended as amended by the California Privacy Rights Act of 2020 ("CCPA").

If you have any questions about CCPA regarding California residents or HCA team members, please contact the Privacy Team at Privacy2@hcs.com.