Legal Secretary

4 months ago

Irvine, United States Atkinson Andelson Loya Ruud & Romo Full time
Job DescriptionJob DescriptionThe essential duties are:
  • Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription
  • Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements
  • Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards
  • Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate
  • Schedules appointments and meetings for attorneys
  • Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar
  • Maintains client files and chron files
  • Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, as well as other office equipment such as photocopier, fax machine and postage meter

Other duties as needed:

  • Arranges for travel for attorneys including hotel, airline and transportation
  • Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations
  • Performs all other duties as assigned

Qualifications/Requirements:

  • High School Diploma
  • Prior litigation legal secretary experience.
  • Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail.
  • Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint
  • Knowledge of document management systems such as IManage
  • Ability to type 70 wpm
  • Ability to organize and prioritize workflow for multiple attorneys
  • Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff
  • Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers


Salary Range: $70k - $92k Annually

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