Current jobs related to Receptionist/Administrative Assistant - Salem - State of Massachusetts

  • Receptionist

    3 days ago

    Salem, Oregon, United States CommuniCare Family of Companies Full time

    Receptionist Job DescriptionSalem North Healthcare Center, a member of the CommuniCare Family of Companies, is seeking a Part Time Receptionist to support our team.Job SummaryThe Receptionist will maintain a positive image for the center by greeting and directing callers, visitors, and guests. This role will also provide administrative support as...

  • Receptionist

    2 days ago

    Salem, Oregon, United States SELECTEMP Employment Services Full time

    About the Job:SELECTEMP Employment Services is seeking a skilled Receptionist to join our team. As a Receptionist, you will be the first point of contact for our clients and will be responsible for providing exceptional customer service.Key Responsibilities:Handle and transfer incoming calls as neededAssist walk-in traffic and provide support to...

  • Receptionist

    6 days ago

    Salem, Oregon, United States SELECTEMP Employment Services Full time

    About the Job:SELECTEMP Employment Services is seeking a skilled Receptionist to join our team. As a Receptionist, you will be the first point of contact for our clients and will be responsible for providing exceptional customer service.Key Responsibilities:Handle and transfer incoming calls as neededAssist walk-in traffic and provide support to...

  • Receptionist/Legal Assistant

    4 days ago

    Salem, Connecticut, United States US Legal Groups Full time

    Job OpportunityWe are seeking a highly skilled and organized Receptionist/Legal Assistant to join our team at Kansas Legal Group. As a key member of our staff, you will be responsible for providing exceptional customer service, supporting our paralegal team, and maintaining the overall efficiency of our office.Key Responsibilities:Answering incoming calls...

  • Receptionist

    2 days ago

    Salem, United States Genesis Healthcare Services Full time

    Job Description Salem Center is seeking a Part Time Receptionist to work every weekend from 8a-4pm. Bring your administrative skills and winning personality to our nursing center. As a receptionist, you directly impact the nursing center reputation being the first person that a patient/resident, family member, candidate or client interacts with at the...

  • Receptionist

    3 days ago

    Winston-Salem, North Carolina, United States ApTask Full time

    About the Role:We are seeking a highly organized and detail-oriented Receptionist to join our team at ApTask. As a Receptionist, you will be the first point of contact for clients and visitors, providing exceptional customer service and ensuring a positive experience.Key Responsibilities:Answer incoming telephone calls and forward to the appropriate...

  • Medical Receptionist

    7 days ago

    North Salem, United States Optum Full time

    Medical Receptionist Job DescriptionWe are seeking a highly organized and detail-oriented Medical Receptionist to join our team at ProHealth Physicians, part of OptumCare. As a Medical Receptionist, you will play a vital role in ensuring the smooth operation of our office and providing exceptional patient care.Key Responsibilities:Greet patients and conduct...

  • Administrative Assistant

    2 days ago

    Salem, Oregon, United States Genesis Healthcare Services Full time

    Job SummaryWe are seeking a highly skilled and friendly Receptionist to join our team at our nursing center in Salem. As a Receptionist, you will play a vital role in creating a positive first impression for our patients, residents, families, and visitors.Key ResponsibilitiesAnswer all incoming calls professionally and courteously, and redirect them...

  • Pavilion Receptionist PRN

    3 weeks ago

    Salem, Virginia, United States Lewis-Gale Medical Center Full time

    Job SummaryWe are seeking a highly skilled and customer-focused Pavilion Receptionist PRN to join our team at LewisGale Medical Center. As a key member of our front desk team, you will be responsible for providing exceptional patient experience and ensuring seamless communication between patients, families, and healthcare providers.Key...

  • Sales Receptionist

    1 week ago

    Salem, United States Milan Laser Company Full time

    About Milan Laser Hair Removal Milan Laser Hair Removal is one of the nation's premier laser hair removal providers. That's because we only use top of the line lasers, and all our treatments are performed by licensed medical professionals. Additionally, we guarantee our clients results for life with our exclusive Unlimited Package™. With 350+ locations...

  • Front Desk Receptionist Salem, MA

    1 week ago

    Salem, Massachusetts, United States adviniacare Full time

    We are seeking a highly skilled and customer-focused Receptionist/Administrative Assistant to join our team at Adviniacare in Salem, MA.The ideal candidate will be responsible for providing exceptional customer service, managing front desk operations, and supporting administrative tasks.Key responsibilities include:Welcoming patients and visitors, responding...

  • Receptionist - Front Office Support

    7 days ago

    Winston-Salem, North Carolina, United States ApTask Full time

    About the RoleWe are seeking a highly organized and detail-oriented Receptionist to join our team at ApTask. As a key member of our front office, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring a smooth workflow.Key ResponsibilitiesProvide top-notch customer service to clients and visitors,...

  • Receptionist

    3 months ago

    Winston-Salem, United States ApTask Full time

    About Client: Company is a worldwide provider of legal services, serving law firms, corporations, financial institutions and government agencies-helping them streamline the administration of business operations. Its scalable, flexible technology is designed to help you quickly and efficiently turn huge amounts of data into manageable, actionable tools you...

  • Pavilion Receptionist PRN

    1 week ago

    Salem, Virginia, United States Lewis-Gale Medical Center Full time

    Job SummaryWe are seeking a highly skilled and customer-focused Pavilion Receptionist PRN to join our team at LewisGale Medical Center. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our patients, families, and visitors.Key ResponsibilitiesGreets patients, family...

  • Front Desk Receptionist Salem, MA

    2 months ago

    Salem, United States adviniacare.com Full time

    Adviniacare at Salem is looking to grow our team we are currently seeking a Receptionist/Administrative Assistant for our front desk! This position is full time, 40-hours per week. Candidate should be outgoing, customer-service oriented and have basic computer literacy. Competitive compensation and benefits offered. We are an equal opportunity employer. ...

  • Administrative Support Specialist

    4 weeks ago

    Salem, Oregon, United States Aston Carter Full time

    Position: ReceptionistJob Overview:As a Receptionist, you will serve as the initial point of contact for patients, both via telephone and in-person interactions.Key Responsibilities:Manage a multi-line phone system, ensuring calls are directed to the appropriate personnel.Handle an average of 40 incoming calls daily and conduct outbound calls to arrange...

  • Administrative Coordinator

    5 days ago

    Salem, Oregon, United States Commonwealth Full time

    Administrative Assistant Opportunity at CommonwealthWe are a reputable Association Management Company, serving over 60 condominium and homeowners' associations in the Portland Metro area and beyond. Our team is built on a foundation of integrity, leadership, communication, trust, loyalty, quality, and commitment.We are seeking an Administrative Assistant to...

  • Pavilion Receptionist PRN

    2 weeks ago

    Salem, Virginia, United States Lewis-Gale Medical Center Full time

    About the RoleWe are seeking a highly skilled and customer-focused Pavilion Receptionist PRN to join our team at LewisGale Medical Center. As a key member of our front desk team, you will be responsible for providing exceptional patient experience and ensuring a smooth flow of operations.Key ResponsibilitiesCustomer Service Expertise: Provide top-notch...

  • Receptionist (m/f/d)

    7 days ago

    Salem, Oregon, United States Apex Dynamics Full time

    We are seeking a highly skilled and service-oriented receptionist to welcome visitors on behalf of our client at Apex Dynamics.Key ResponsibilitiesGreet and assist guests, customers, and business partners with a professional and friendly demeanor.Manage phone calls, emails, and meeting rooms to ensure seamless communication and coordination.Receive and...

  • Receptionist

    4 months ago

    Winston-Salem, United States Encompass Health Full time

    Job DescriptionJob DescriptionThe Receptionist maintains internal and external communications of hospital and community through the operation of the telephone switchboard and front desk reception and helps support other hospital departments by taking on clerical or general office related responsibilities as needed. The Receptionist creates an environment and...

Receptionist/Administrative Assistant

4 months ago

Salem, United States State of Massachusetts Full time

Receptionist/ Administrative Assistant

The Receptionist works under the supervision of the Clerical Supervisor to provide general support functions to the staff of the District Attorney's Office. The Receptionist's primary responsibility is to answer incoming telephone calls on a multi-line switchboard and greeting visitors. In addition to that the Receptionist is responsible for a number of other administrative duties. The Receptionist is an employee of the Commonwealth of Massachusetts and serves at the pleasure of the District Attorney.

The Receptionist responsibilities include:

Receptionist duties:

* Answer incoming telephone calls on multi-line switchboard
* Greet visitors
* Receive and sort daily mail
* Maintain the reception area supplies
* Maintain the Duty DA list and log incoming requests
* Scheduling FedEx pickups
* Bring mail out to mailbox prior to 4pm (last pickup of the day)

Grand Jury case initiation:

* Enter Grand Jury information in DAMION
* Upon data entry completion, distribute a copy of the Grand Jury List to Administrative Assistant/Victim Witness Services and Trial List Manager
* Create Grand Jury log sheets and file in the Trial List Manager's Office
* Create file folders for each case and present to assigned Administrative Assistants

Administrative Subpoenas:

* Prepare subpoena request for the First Assistant District Attorney's review and approval;
* Serve as the contact for local and state police to request administrative subpoenas;
* Submit approved subpoena requests and follow the request until it is completed

Disposed at Arraignment Complaints:

* Enter complaints that were disposed at arraignment into DAMION
* File complaint according to date of arraignment

The Receptionist performs whatever other duties at whatever job-site as may from time to time be assigned to her/him by the District Attorney, or the Clerical Supervisor or other designee of the District Attorney.

In addition to these above responsibilities the Receptionist is required:

* To be familiar with and to follow the provisions of the Essex District Attorney's Office Personnel Policies, and the Sexual Harassment Protocol,
* To participate in trainings relevant to Office functions,
* To communicate with or provide timely notification to Office staff, police, and other interested parties, as permitted and/or required by law;
* To interact in a respectful and professional manner with the public, judicial and law enforcement personnel and Office staff,
* To complete work assignments in a timely manner.

The essential functions of the position require the effective ability to receive and distribute information in written, oral, and electronic form, in the English language.

To apply:

Please upload both resume and cover letter when applying to this position.

All full-time positions offer a State benefit package that includes health, life, disability, and dental/vision insurances, retirement plans, vacation, personal and sick leave and more. Payroll is paid bi-weekly and based on a 37.5-hour work week (normally 8:30 a.m. to 4:30 p.m.). All job offers are contingent upon successful completion of background check. All positions serve at the pleasure of the District Attorney. Essex District Attorney's Office is an EEO Employer.

EEO Statement:

It is the policy of the Essex District Attorney's Office to afford equal opportunity to all qualified persons regardless of race, color, religion, sex, national origin, age, military status, sexual orientation, sexual identity, handicap/disability, gender, gender identity, ancestry, genetic information, or any other class protected by federal or state anti-discrimination law. The Essex District Attorney's Office is committed to and promotes equal opportunity and diversity.

Education and Experience:

Required:

* HS Diploma or above.
* Strong written and verbal communication skills.
* Strong attention to detail and excellent organization skills.
* Ability to assist other units in the office.
* Ability to update the case management system accurately and in a timely manner.
* Ability to multi-task and prioritize responsibilities in a fast-paced environment.
* Ability to work independently and as part of a team.
* Strong computer skills; Must be proficient with the Microsoft Suite.
* Strong interpersonal skills
* Ability to handle sensitive and confidential information.

Preferred:

* Customer service experience.
* Experience working in a professional office setting.
* Conversational abilities in other languages.
* Working knowledge of the criminal justice system.
* Prior experience in a legal office