Vans: Executive Administrative Assistant

2 weeks ago

Costa Mesa, United States Vans Full time

Join the Vans Family
Vans ® is the original action sports footwear company, rooted in authenticity and creativity. Founded in 1966, we have thrived on a legacy of impacting our greater community through four pillars: action sports, music, art and street culture. We are constantly inspired by the creative voyagers within our company and community. For them, creativity is about the journey, not just the output. Our mission is to empower everyone to use creativity to discover themselves. Our vision is to create a world where anyone can be their unique self.

At Vans, our culture sets us apart and influences everything we do. We are driven by our five values: We have HEART - also referred to as the “Van Doren Spirit”. We are relentlessly CURIOUS about our consumers and the world around us. We are UNAPOLOGETICALLY AUTHENTIC and whole heartedly believe the most “Off the Wall” thing you can do is be yourself. We are driven by a spirit of INGENUITY. And we are passionate about local COMMUNITIES. And most of all, we are a family that has fun together.

At Vans we empower creative exploration and inspire youth culture through a commitment to inclusivity. We welcome anyone and everyone into our global family and proudly celebrate and environment where individuality is embraced, equal opportunities thrive, and everyone is empowered to reach their greatest potential.

By joining our family, you will be immersed in an environment of incredibly supportive and collaborative people. We work hard across a multitude of initiatives to bring the Van Doren Spirit to life. We live for what we do.

How You Will Make a Difference

**What you will do**:
Reporting to the Chief Marketing Officer (CMO), you will play a critical role in practical management of day to day administration.

Driving and managing CMO calendar

Coordinate meetings from small office meetings to larger off-site meetings.

Create and distribute presentations and reports for the department.

Assist in managing and tracking travel expenses and corporate expenses.

Provide research and support for special projects.

**How you will do it**:
Interface with corporate and brand functions in multiple offices and regions.

Monitor adherence of the corporate credit card policy. Assist with card set up and approvals.

**What success looks like**:
Be the face of the department and provide clerical support such as filing and organizing, sorting and distributing departmental mail, ordering supplies, internet research, calendar management, assisting employees, correspondence, making copies, travel arrangements, expense reports, answering, screening, and returning phone calls, etc.

Organizing the daily administrative operations and being the the go between between our CMO and their direct reports.

Free To Be, Inclusion & Diversity
As a mission-led, performance driven company, we strive to foster a culture of belonging based on respect, connection, openness and authenticity. We are committed to building and maintaining a workplace that celebrates the diversity of our associates, allowing them to bring their authentic selves to work every day.

Skills for Success
**Years of Related Professional Experience**: 5+ years

**Educational Position Requirements**:
A formal education and subsequent undergraduate/graduate degrees are nice to have, but we are most interested in your total experience and professional achievements.

**What we expect you already know**:
Ability to successfully communicate with all levels of management.

Ability to handle multiple projects/tasks.

Detail oriented and display discretion with sensitive information.

Ability to organize information and tasks.

Aptitude and willingness to learn and try new things.

System savvy with strong working knowledge of MS Outlook, Excel and PowerPoint.

Maintains high level of confidential information.

Demonstrates follow-through on all assignments.

**VF Guiding Principles**: Live with Integrity, Act Courageously, Be Curious, Act with Empathy, and Persevere.

What’s in it For You

Our Parent Company, VF Corporation

We just have one question. Are you in?

**Hiring Range**: $29.38 USD - $36.72 USD per hour

**Incentive Potential**: This position is eligible for additional compensation awards that may include an annual incentive plan, sales incentive, or commission potential. Specific details of the additional compensation eligibility for this position will be provided during the recruiting and interview process.

P lease note, our hiring ranges are determined and built from market pay data. In determining the specific compensation for this position, we comply with all local, state, and federal laws.

Pursuant to all applicable local Fair Chance Ordinance requirements, including but not limited to the San Francisco Fair Chance Ordinance, VF will consider for employment qualified applicants with arrest and conviction records.

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