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Executive Administrative Partner

4 months ago

Morrisville, United States Lenovo Full time

General Information

Req #

WD00065445

Career area:

Administrative

Country/Region:

United States of America

State:

North Carolina

City:

Morrisville

Date:

Friday, May 17, 2024

Working time:

Full-time

Additional Locations:

* United States of America - North Carolina - Morrisville

Why Work at Lenovo

We are Lenovo. We do what we say. We own what we do. We WOW our customers.

Lenovo is a US$62 billion revenue global technology powerhouse, ranked #217 in the Fortune Global 500, employing 77,000 people around the world, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver smarter technology for all, Lenovo has built on its success as the world's largest PC company by further expanding into growth areas that fuel the advancement of 'New IT' technologies (client, edge, cloud, network, and intelligence) including server, storage, mobile, software, solutions, and services.

This transformation together with Lenovo's world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit www.lenovo.com, and read about the latest news via our StoryHub.

Description and Requirements

The Executive Administrative Partner will support Lenovo executives. The candidate will be responsible for keeping the organization running smoothly and effectively in a complex global environment.

The successful candidate for this role will be able to manage complex, multi-time zone travel and meeting scheduling as well as coordinating off site activities. To excel in this role, the candidate will need to be able to manage confidential information, excellent attention to detail and work with a sense of urgency. This individual will be responsible for all administrative needs including but not limited to managing calendar, expense reporting, extensive international travel, document approval processing and additional projects which will be assigned.

Responsibilities:

* Responsible for pro-active complex calendar management / gatekeeper coordinating internal/external meetings
* Drive executive staff meetings
* Deck consolidation, agenda, actions, follow up
* Execute and drive org specific projects with high attention to detail on event planning
* All Hands, Town Halls
* High degree of initiative and ability to anticipate needs
* Ability to make sound decisions with minimal direction
* Arrange complex, multi-leg international and domestic travel
* Pro-active tracking of all flight and ground transportation
* Maintain travel and expense budget
* Complete understanding of company policies and tools
* Educate executives on policy and new procedures (spend limits, city caps)
* Review/approve expense reports on behalf of executive
* Process expense reports and reconciliation against statements
* Understanding of organizational structure
* Ability to work across GEO's
* Ensure executive is on track to meet commitments
* Maintains confidentiality of all sensitive or proprietary information
* Generate and format presentations
* Assists extended team members with administrative duties as needed
* Provide mentorship to executive administrative partners and admin assistants in support center

Basic Qualifications:

* Associates Degree or combined 1+ years of experience supporting executives in a corporate environment
* Intermediate technical skills a must (MS Office 365 Suite)

Preferred Qualifications:

* Ability to work independently in a fast-paced environment with professionalism and tact
* Excellent communication and interpersonal skills and the ability to collaborate effectively with others
* Excellent leadership skills
* Positive, can do attitude willing to help team and peers
* Ability to prioritize effectively and take ownership of responsibilities
* Excellent attention to detail demonstrating accuracy and thoroughness of work
* Flexibility to accommodate an ever changing, global environment with excellent analytical skills to find solutions

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, national origin, status as a veteran, and basis of disability or any federal, state, or local protected class.

Additional Locations:

* United States of America - North Carolina - Morrisville
* United States of America
* United States of America - North Carolina
* United States of America - North Carolina - Morrisville