Administrative Assistant

3 weeks ago

Tualatin, United States JLL Full time

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Description: Performs administrative and office support activities for multiple manager and director level individuals. Duties may include fielding telephone calls, receiving and directing visitors, document processing, creating spreadsheets and presentations, and filing. Position is also responsible for entry as directed for items such as travel, expense reports and meeting coordination.

What is your day to day?

* Act as an interface with client, visitors and guests
* Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
* Ensure appropriate follow up with Client
* Maintain calendar and secure travel arrangements as directed
* Organize files as directed and maintain directory of stored files
* Provide administrative support to create, modify or finalize documents as directed.
* Send documents via mail, UPS or FedEx
* Book rooms as directed for meetings
* Submit food requests for meetings
* Order supplies and submit equipment requests
* Process expense reimbursement requests and allocate cost as directed
* Organize incoming communications and distribute as directed
* Provide general overall facility management services including continuous monitoring of office/facility

Desired experience and technical skills

Required

* 2+ years direct experience in a support function role
* Experience utilizing Microsoft Office applications; including Word, Outlook and Excel
* Ability to view, update, and navigate within Internet based systems.
* Professional demeanor, ability to work effectively in an autonomous environment
* Strong organizational skills and collaborative style
* Works within established procedures with a moderate degree of supervision
* Provide support for meetings and conference room reservations as needed and directed
* Assist with the coordination and scheduling of maintenance activities

Preferred

* Executive level reporting
* Working within travel software systems
* Superior customer service skills and orientation
* Ability to maintain professionalism at all times under stressful situations
* Ability to plan and manage work under time constraints.
* Ability to multitask and work without direct supervision
* Proficient in MS Office, and possess strong written, verbal and people skills
* Has developed knowledge and skills through formal training or considerable work experience
* Provide facility specific assistance to the JLL Facilities Management team as needed or requested
* Coordinate special events in support of client or JLL
* Properly and effectively administer and maintain all security systems

Location:

On-site -Tualatin, OR

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

* 401(k) plan with matching company contributions


* Comprehensive Medical, Dental & Vision Care


* Paid parental leave at 100% of salary


* Paid Time Off and Company Holidays



JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.

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