Project Administration Specialist

4 weeks ago


Tualatin, Oregon, United States Tarkett Full time
Job Overview

We are seeking a highly motivated and detail-oriented Project Administration Specialist to join our team at Tarkett Sports West.

Salary & Benefits

The estimated annual salary for this position is approximately $60,000 - $80,000, depending on experience. Our company offers competitive benefits, pay, and retirement plan options.

Key Responsibilities
  • Pre-Bid Activities: Perform pre-bid activities, including procuring necessary plans and specifications, scope review, requesting quotes from subcontractors and suppliers, and reviewing their quotes.
  • Project Management Software: Update project management software regularly.
  • Contractual Documents: Assist in ensuring all subcontractors and suppliers have needed contractual documents.
  • Change Management: Draft, review, and publish change management for subcontractors and prime contract.
  • Material Delivery: Ensure that all needed materials and equipment for the project are delivered on time.
  • Invoice Review: Review subcontractor and supplier invoices and align with purchase orders.
  • Billing Assistance: Assist in billing subcontractor invoices, prime contract invoices, and change orders.
  • Project Closeout: Ensure proper project closeout; Certificate of Completion/ Substantial Completion, maintenance hand-off, and checklist completed.
  • Subtrade Pricing: Confirm sub-trade pricing.
  • General Conditions: Review General and Supplemental Conditions.
  • Request for Information: Submit Request for Information to Owner, A/E for bids.
  • Critical Documents: Verify that necessary critical documents, local rules, and permits are complete, delivered, and/or posted.
Other Duties and Responsibilities
  • Safety Compliance: Comply with all safety policies, practices, and procedures. Report all unsafe activities to supervisor and/or Human Resources.
  • Company Goals: Assist in the accomplishment of Company goals.
  • Team Support: Helps other employees to accomplish Company goals.
  • Additional Tasks: Performs other duties as may be assigned by department supervisor.
About Us

Tarkett is a worldwide leader in innovative flooring and sport surface solutions with 12,000 employees and 34 industrial sites. We serve customers in more than 100 countries across the globe. Our commitment to reducing greenhouse emissions and water consumption has earned us recognition as the only flooring company recognized by the Asthma and Allergy foundation.



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