Administrative Assistant Staff Scheduling

3 weeks ago

Nashville, United States Vanderbilt University Medical Center Full time

**Discover Vanderbilt University Medical Center:** Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

**Organization:**

VUH Inpatient Float Pool

**Job Summary:**

This rewarding role has variable 10-hour shifts, including weekends, because staffing multiple units is a primary responsibility.

*To ensure full consideration, please ensure that your updated resume is uploaded into your application. Thank you

JOB SUMMARY

Performs administrative and business support-related duties of a complex nature in support of an area with minimal guidance.

.

KEY RESPONSIBILITIES

- Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.

- Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.

- Compiles data, analyzes information and summarizes findings in support of an area.

- Prepares reports and other documentation as requested.

- The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES

- Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures.

- Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.

- Data Analysis (Intermediate): The ability to analyze data in an accurate manner.

- Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.

- Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

**Core Accountabilities:**

* Organizational Impact: Performs non-routine tasks that significantly impact team's performance with minimal guidance. * Problem Solving/ Complexity of work: Conducts research and analysis to solve some non-routine problems.* Breadth of Knowledge: Applies broad job knowledge and has basic job skills in other areas.* Team Interaction: Provides informal guidance and support to less experienced team members.

**Core Capabilities** **:**

Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond.- Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively: - Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them. - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

**Position Qualifications:**

**Responsibilities:**

**Certifications:**

**Work Experience:**

Relevant Work Experience

**Experience Level:**

4 years

**Education:**

High School Diploma or GED

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled

  • Administrative Scheduler

    1 month ago

    Nashville, Tennessee, United States French Lick Resort Full time

    BASIC FUNCTION: The Administrative Scheduler will be responsible for administrative and scheduling functions. All functions will be performed within the guidelines of Company policies and procedures, Internal Control Standards and objectives, and in accordance with the Mission, Vision, and Values of the Company.QUALIFICATIONS: EDUCATION, KNOWLEDGE, TRAINING,...

  • Office Administrator/Scheduler

    4 days ago

    Nashville, United States Wellspring Learning Centers Full time

    Job DescriptionJob DescriptionBe a part of our founding team of professionals and help us take ABA learning to the next level in Nashville. At Wellspring you'll help launch a new, state-of-the-art 4,400 square foot facility that has been designed to provide an engaging and interactive environment with only the best equipment and accommodations for...

  • Administrative Assistant

    4 weeks ago

    Nashville, United States ACL Digital Full time

    Job Title: Administrative Assistant Location: Nashville, TNDuration: ContractDuties include: Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing purchase orders, travel authorizations, and expense requests. Submit and complete printing requests. Prepare contract documents including scope of...

  • Administrative Assistant

    1 month ago

    Nashville, United States ACL Digital Full time

    Job Title: Administrative Assistant Location: Nashville, TNDuration: ContractDuties include: Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing purchase orders, travel authorizations, and expense requests. Submit and complete printing requests. Prepare contract documents including scope of...

  • Administrative Assistant

    2 weeks ago

    Nashville, United States The Reserves Network Inc Full time

    Job DescriptionJob DescriptionYour New Opportunity: Administrative Assistant When you step into this role, you unlock endless possibilities to provide exceptional administrative support. Your administrative expertise will strengthen a productive environment focused on quality.Your New Organization as the Administrative Assistant: This organizations...

  • Administrative Assistant

    1 hour ago

    Nashville, United States Telnet, Inc. Full time

    Job DescriptionJob DescriptionJob Description:Qualifications:Associate degree or bachelor’s Degree preferred in any field of study. Candidates with at least seven years of experience providing administrative assistance, secretarial, office management, assistant management, or similar role will be considered. Grant management experience is helpful, but we...

  • administrative Assistant

    1 month ago

    Nashville, United States Center for Nonprofit Management Full time

    Job Responsibilities Duties & Responsibilities: The primary responsibilities of this role include, but are not limited to, the following: ADMINISTRATIVE COORDINATION Acts as the gatekeeper of the CSLDallas master calendar by managing its daily, weekly, monthly, and annual reservations. Schedules the use of rooms for internal and external purposes...

  • Administrative Assistant/Receptionist

    2 weeks ago

    Nashville, United States ResourceMFG Full time

    summary Administrative Assistant/Front Desk Receptionist Job Summary: The Administrative Assistant is responsible for ensuring the efficient and organized operation of the office by performing administrative support, managing office resources, and assisting with various tasks and projects to help the office run smoothly. Duties/Responsibilities: Gather...

  • Administrative Assistant

    14 hours ago

    Nashville, United States Amtex Systems Inc Full time

    Job DescriptionJob DescriptionGreet trainees as they enter the building, determine their needs, answer questions, and grant access to training area.Answer, screen, and direct inbound calls.Assist with making copies, preparing workbooks, and other materials for handout. Provide coverage for Training Officer when they are out of the office.Assist Training...

  • Administrative Assistant

    7 days ago

    Nashville, United States Gaylord Opryland Resort & Convention Center Full time

    Additional Information Pay: $22.00/hour, Events departmentJob Number 24084124Job Category AdministrativeLocation Gaylord Opryland Resort & Convention Center, 2800 Opryland Drive, Nashville, Tennessee, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryOur Property Administrative Specialists...

  • Administrative Assistant

    1 week ago

    Nashville, Tennessee, United States Gaylord Opryland Resort & Convention Center Full time

    Additional Information Pay: $22.00/hour, Events departmentJob Number Job Category AdministrativeLocation Gaylord Opryland Resort & Convention Center, 2800 Opryland Drive, Nashville, Tennessee, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryOur Property Administrative Specialists play an...

  • Administrative Services Assistant

    13 hours ago

    Nashville, United States Stellar Professionals Full time

    Job DescriptionJob DescriptionAdministrative Services Assistant (ASA) Applicant must have 4 years of experience with the following:10-Key CalculatorAccounts PayableAccounts ReceivableAdministrative AssistantAdobe AcrobatBasic BookkeepingCorrespondence - EmailCorrespondence - GeneralCustomer ServiceCustomer Service SkillsData...

  • Administrative Assistant

    4 weeks ago

    Nashville, United States Tennessee Middle Federal Public Defender Full time

    Main content Job Details for Administrative Assistant Court Name/Organization: Tennessee Middle Federal Public Defender Overview of the Position: We seek a full-time Administrative Assistant for a temporary position (one year and one day) with a possibility of extension or conversion to a permanent position, dependent on the budget and staffing...

  • Administrative Assistant

    4 days ago

    Nashville, United States I.C. Thomasson Full time

    Job DescriptionJob DescriptionDescriptionWelcome to I.C. Thomasson, an engineering consulting firm that serves to create a designed world that is smarter, healthier, and more sustainable!Recently named one of Nashville Business Journals, Best Places to Work, ICT truly encompasses the teamwork makes the dream work mentality, which is prevalent in all that we...

  • Administrative Services Assistant

    3 weeks ago

    Nashville, United States Abacus Service Corporation Full time

    Requisition ID Requisition Name Administrative Services Assistant Quantity Requested Description General Duties: Process Monthly Interunit billings for Environmental department Review Workbooks weekly to determine Reimbursable purchases Update spreadsheets for internal and external tracking purposes. Send documents to TDEC partners and downtown for...

  • HR Administrative Assistant

    3 days ago

    Nashville, United States Plaza Mariachi Full time

    Are you a detail-oriented, organized, and dependable individual looking to kickstart or further your career in business? We have an exciting opportunity for an Administrative Assistant to join our dynamic team at Plaza Mariachi. As an integral member of our organization, you will play a crucial role in ensuring the smooth and efficient operation of our...

  • Administrative Assistant

    2 weeks ago

    Nashville, United States Music City Recon Full time

    Job DescriptionJob DescriptionJob descriptionWe are looking for a Administrative Assistant to perform a variety of tasks to support management team on daily duties. Responsibilities include keeping financial records updated, preparing reports, posting jobs, set new employees on the system. You will run company platform to process employees, other tasks...

  • HR Administrative Assistant

    4 weeks ago

    Nashville, United States AUF Professional Services Full time

    Job DescriptionJob DescriptionSalary: DOEAre you a detail-oriented, organized, and dependable individual looking to kickstart or further your career in business? We have an exciting opportunity for an Administrative Assistant to join our dynamic team at Plaza Mariachi. As an integral member of our organization, you will play a crucial role in ensuring the...

  • Spirits Administrative Assistant

    1 week ago

    Nashville, United States Empire Distributors, Inc. Full time

    The following. Composes and types routine correspondence using word processing programs. Prepares spreadsheets and presentations using appropriate software. Distributes monthly price changes to On-Premise division. Assists in data entry for monthly p Administrative Assistant, Administrative, Processing, Assistant, Sales Representative

  • Administrative Services Assistant

    1 month ago

    Nashville, United States Abacus Service Corporation Full time

    Summary Requisition ID Requisition Name Administrative Services Assistant Folder TDOH-LAB Customer TN DOH Quantity Requested Description Administrative Services Assistant - Invoicing For this position a successful candidate needs to be: Detail Oriented Have strong Excel skills Have strong Microsoft Office skills ...