administrative Assistant

1 month ago

Nashville, United States Center for Nonprofit Management Full time

Job Responsibilities

Duties & Responsibilities:

The primary responsibilities of this role include, but are not limited to, the following:

ADMINISTRATIVE COORDINATION

Acts as the gatekeeper of the CSLDallas master calendar by managing its daily, weekly, monthly, and annual reservations. Schedules the use of rooms for internal and external purposes such as classes, events, meetings, and rentals Facilitates and coordinates the scheduling of the annual education calendar. Oversees the Center’s Zoom accounts, and schedules meetings/webinars. Creates and maintains registration forms for classes, workshops, and events. Using Eventbrite, MS365, and FellowshipOne forms. Oversee the management of the Text Program content, portal, schedule, inbox, contacts, and messages whether for inspirational content or for marketing/communication requests Provides information and facilitates communication with staff, leadership & community regarding registrations, confirmations emails, etc.

ChMS (database) MANAGEMENT

Oversees the use and users of FellowshipOne and InFellowship (ChMS)  Maintains accurate information for individual profiles, attributes, groups, etc. Facilitates the creation of registrations, forms, groups, and group resources for courses, events, teams & programs. Create and schedule mass email communications through ChMS Manages student records including the creation of student transcripts Runs reports and mailing lists, etc as needed Maximizes the highest and best use of the database through self-directed training Ongoing research, assessment, and recommendations of CSLDallas’ database needs and updates

GENERAL SUPPORT

Ongoing maintenance and updates for courses, curriculum, and teacher/student needs Supports groups and teams in managing their files in MS365 Teams and InFellowship Coordinates the teams, channels, and file structure in MS365 Teams

Qualifications

Skills & Qualifications:

Administrative experience with scheduling, spreadsheets, data & project management Proficiency in Microsoft Office 365 (Outlook, Teams, SharePoint, Word, Excel, PowerPoint), Zoom, database or CRM/ChMS Excellent written and verbal communication skills Significant attention to detail Show initiative, be proactive, be self-motivated, and have excellent follow-through Willing to learn new ideas and use new software Ability to be a proactive team player Ability to interact with diverse people

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