Executive Assistant To EVP SVP

3 weeks ago

Tampa, United States Moffitt Cancer Center Full time

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America's Best Large Employers and America's Best Employers for Women, Computerworld magazine's list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems and continually named one of the Tampa Bay Time's Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. Join our committed team and help shape the future we envision.

Summary

The Ideal Candidate will have:

* Administrative support experience in an office setting.
* Experience in healthcare, research/academic strongly preferred
* Exceptional customer service and communication skills
* Strong command of English grammar, spelling, and proofreading skills
* Ability to work in a fast-paced environment
* Self-starter who can organize work and anticipate issues with limited supervision
* Familiarity with office organization protocols and procedures
* Discretion and judgment in handling confidential information
* Proficiency with advanced Microsoft Office applications - including Word, Excel, PowerPoint, and Outlook

Responsibilities:

* Oversees and coordinates administrative services for the Physician in Chief/EVP
* Coordinates calendars, scheduling, and itineraries for the PIC/EVP
* Initiates various meeting agendas and organizes off-sites
* Assists with Moffitt Medical Group board meetings and minutes
* Prioritize and adjust PIC's engagements based on their urgency
* Establishes work procedures and standards to improve the Office effectiveness.
* Drafts, manages finalization, and communicates internal and external communications for the PIC.
* Provides support for needs of the PIC such as expense reports, check request, and purchase orders.
* Provides support for the PIC's domestic and international travel - including transportation, lodging, preparation of itineraries and assembly of supporting materials
* Coordinates special projects
* Conducts background research to prepare the PIC on guests and prospective partners.
* Orders PIC's general stores supplies and assists with various duties as required.

Credentials and Qualifications:

* High School Diploma/GED
* Minimum of seven (7) years administrative support experience in an office setting with at least 3 years at the executive level.

Preferred:

* Bachelor's Degree
* Prior experience in a healthcare setting a plus

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