Administrative Assistant 1/trainee
1 month ago
NY HELPS:
Administrative Assistant 1 (Grade 11): High school diploma or high school equivalency diploma; and two years of the above experience.
A certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may substitute for two years of experience.
Transfer Opportunity: Current New York State employee with one year or more of permanent, contingent-permanent, or 55-b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55-b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.*
Preferred Qualifications: Excellent organizational, written, and verbal communication skills. Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel and Teams), Cisco Webex, and SharePoint. Ability to work independently and as part of a team, prioritize workloads, multi-task, flexible and complete assignments within short timeframes.
**Duties Description**
The Administrative Assistant 1 (AA1) will provide support to the Bureau of Perinatal, Reproductive, and Sexual Health. Responsibilities will include scheduling virtual and in-person meetings, maintaining staff calendars, answering and routing phone calls, maintaining electronic tracking systems and program files, scheduling interviews, and compiling, prioritizing and distributing mail. The AA 1 will serve as back-up for Administrative Assistants in each of the Bureaus in the Division of Family Health.
**Additional Comments**
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
- Holiday & Paid Time Off
- Public Service Loan Forgiveness (PSLF)
- Pension from New York State Employees’ Retirement System
- Shift & Geographic pay differentials
- Affordable Health Care options
- Family dental and vision benefits at no additional cost
- NYS Deferred Compensation plan
- Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
- And many more...
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
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