Administrative Assistant
6 days ago
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.
The University of Miami Health System Department of JMH Administration has an exciting opportunity for a full time Administrative Assistant (A) to work at JMH - West Wing Building in Miami. The incumbent performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
CORE JOB FUNCTIONS
* Supports department and/or department leadership with daily clerical tasks.
* Prepares basic reports, charts, budgets, and other presentation materials.
* Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
* Plans meetings and takes detailed minutes, as needed. Answers phone calls, provides information to callers, or connects callers to appropriate staff. Schedules appointments and updates calendars.
* Makes travel arrangements and reservations for department leadership and staff, as needed.
* Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
* Greets and provides general support to visitors. Develops and maintains department filing system.
* Adheres to University and unit-level policies and procedures and safeguards University assets.
DEPARTMENT ADDENDUM
Department Specific Functions
* Provide support for Radiology Division director and it's division members:
* Travel Requests and Business Reimbursements:
* Assist team members with the preparation and submission of travel request forms and business-related reimbursements.
* Ensure all required receipts and documentation are collected and submitted in a timely manner.
* Track and follow up on reimbursement requests to ensure prompt processing.
* Purchase Orders, P-Card and Supplier Invoice Processing.
* Make and manage P-Card purchases.
* Process charges, maintain and update PEA accounts for assigned faculty members.
* Administrative Support:
* Assist in faculty on-boarding (ID Badge for UM and JHS, access, lab-coats, Scrub access At UM and JHS (Abdominal Division only))
* Manage Outlook calendars for Division Director and other division faculty members as needed.
* Maintain and update departmental faculty files, records, and databases.
* Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
* Perform general office duties such as photocopying, scanning, and faxing.
* Maintain records for each faculty members for documents needed during re-credentialing process at UM and JHS.
* Other Duties:
* Coordinate efforts to accommodate new faculty, staff and visiting faculty.
* Manage faculty/staff physician CVs and bio sketches.
* Serve as back up to other administrative assistants in the department as needed.
* Assist with the coverage of the Front Desk at JMH-West Wing #279, when necessary.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
High school diploma or equivalent
Certification and Licensing:
Not Applicable
Experience:
Minimum 1 year of relevant experience
Experience in Medical office setting (preferred)
Knowledge, Skills and Attitudes:
* General knowledge of office procedures and operations.
* Ability to accurately prepare and maintain records, files, reports and correspondence.
* Ability to communicate effectively in both oral and written form.
* Ability to maintain effective interpersonal relationships.
* Ability to process and handle confidential information with discretion.
* Skill in completing assignments accurately and with attention to detail.
* Proficiency in computer software (i.e., Microsoft Office).
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
A4
-
Administrative Assistant
24 hours ago
Miami, United States Mastec, Inc. Full timeThe Administrative Assistant will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to office Administrative Assistant, Operations Manager, Business Operations, Administrative, Assistant, Support,...
-
Administrative Assistant
7 days ago
Miami, United States PrideStaff Full timeAdministrative AssistantJob ResponsibilitiesAs an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include; managing calendars, answering phone calls, providing information and taking dictation. You will also be responsible for composing memos, transcribed notes and research /create...
-
Administrative Assistant
1 month ago
Miami, United States PrideStaff Full timeAdministrative Assistant Job Responsibilities As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include; managing calendars, answering phone calls, providing information and taking dictation. You will also be responsible for composing memos, transcribed notes and research /create...
-
Administrative Assistant
1 month ago
Miami, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for an Administrative Assistant in Miami, Florida. This role is primarily involved in the industry of administrative support, providing assistance through various tasks such as customer service, data entry, and email correspondence. As an Administrative Assistant, you...
-
Administrative Assistant
4 weeks ago
Miami, United States Blue Mountain Loans Full timeWe are seeking a highly organized and detailoriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. Key Responsibilities: Organize and schedule...
-
Administrative Assistant
24 hours ago
Miami, United States PDS Tech, Inc. Full timeJoin Our Team as an Administrative Assistant! Job Type: Full-Time, Contract Location: Miami, FL Schedule: 1st Shift Pay Rate: $13.68 - $17.73 per hour Are you a detail-oriented professional who thrives in a fast-paced office environment? Do you enjoy Administrative Assistant, Administrative, Assistant, Operations, Staffing, Support
-
Administrative Assistant
1 month ago
Miami, United States SNI Companies Full timeJob Details Actively seeking out Administrative Professionals for placement in the Doral, Medley Hialeah areas. Job Summary An administrative/clerk assistant will be responsible for organizing, coordinating, and monitoring the office work-flow. Will provides comprehensive administrative support to ensure efficient operation of the office. The role involves...
-
Administrative Assistant
6 days ago
Miami, United States SNI Companies Full timeJob DetailsActively seeking out Administrative Professionals for placement in the Doral, Medley Hialeah areas.Job Summary An administrative/clerk assistant will be responsible for organizing, coordinating, and monitoring the office work-flow. Will provides comprehensive administrative support to ensure efficient operation of the office. The role involves...
-
Administrative Assistant
3 weeks ago
Miami, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in Aventura, Florida, within the E-Business/Commerce industry. The role will primarily involve administrative tasks and office coordination in a physical workplace.Responsibilities:• Serve as a point person for office-related tasks and...
-
Administrative Assistant
1 month ago
miami, United States TalentoHC Full timeTalentoHC is actively partnered with a family office seeking an Administrative Assistant to support the accounting team.Administrative Assistant – Accounting Team SupportJob Description:We are seeking a skilled and organized Administrative Assistant to directly support the accounting team of our family office. This role requires experience in managing...
-
Administrative Assistant
1 month ago
Miami, United States TalentoHC Full timeTalentoHC is actively partnered with a family office seeking an Administrative Assistant to support the accounting team.Administrative Assistant – Accounting Team SupportJob Description:We are seeking a skilled and organized Administrative Assistant to directly support the accounting team of our family office. This role requires experience in managing...
-
Administrative Assistant
2 days ago
Miami, United States Bluenest Development Full timeWe are seeking a skilled construction administrative assistant for our real estate development company. This person will be working in the construction part of the business. Previous experience in the construction industry is required. The successful applicant will have a few years of administrative support experience, excellent computer and time management...
-
Administrative Assistant
6 months ago
Miami, United States Medical Audit Professionals Remote Work Freelance Full time $9 - $12We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist TEAM of doctors that handle health Insurance Claims medical records review by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, opening the office, making reservations or...
-
Administrative Assistant
2 weeks ago
Miami, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Miami, Florida. The role will be based in a dynamic environment where you will be required to handle various administrative and clerical tasks. As an Administrative Assistant, you will be a critical part of the team responsible for...
-
Administrative Assistant
3 days ago
Miami, United States Elle Seller Full timeWe are seeking a dedicated and organized Administrative Assistant to join our dynamic team. As an integral part of our organization, you will play a key role in supporting daily operations and ensuring that everything runs smoothly. This position involves a variety of administrative duties that are essential to the efficiency of our...
-
Administrative Assistant
1 month ago
miami, United States Ascendo Resources Full timeSeeking an Administrative Assistant for a Financial Services Firm in Miami! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...
-
Administrative Assistant
1 month ago
miami, United States Ascendo Resources Full timeSeeking an Administrative Assistant for a Financial Services Firm in Miami! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...
-
Administrative Assistant
6 days ago
Miami, United States HHM Hotels Full timeOpportunity: Administrative Assistant Provide administrative support for the CEO and COO of an industry-leading and highly respected hotel management, investment and development firm operating over 100 hotels in 20 states. The ideal candidate will possess solid administrative skills and understand the value of confidentiality while demonstrating and...
-
Administrative Assistant
6 days ago
Miami, United States University of Miami Miller School of Medicine Full timeCurrent Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. The University of Miami/UHealth Department Dermatology has an...
-
Administrative Assistant
4 weeks ago
miami, United States Vima Foods Full timeAdministrative Assistant open position is a great opportunity to join Vima Foods.We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers.Vima Foods is currently...