Executive Administrative Assistant

2 weeks ago

Aurora, United States Graebel Companies, Inc. Full time

Are you ready to open a world of opportunity in talent mobility? Our clients include some of the largest and most recognized brands in the world. They're innovators and leaders in their industries, making life-enhancing breakthroughs every day. We help them tap into those opportunities by placing their exceptional people where they need to be, anywhere in the world. When it comes to service, we set the bar for exceptional ... and then we raise it with fresh ideas, leading tools and innovative approaches, and it's all grounded in our values of truth, love, and integrity. We call it People-first Mobility. We're looking for exceptional people who share those values along with our passion for delivering the highest levels of service. If that sounds like you, and if you're ready for a new career opportunity, we'd like to hear from you Here's to the world ahead.

The Executive Administrative Assistant will perform, coordinate, and oversee administrative duties while providing an extensive level of executive support primarily to the President as well as other members of the C-Suite.

+ Maintains the Executive's schedule and anticipates the needs while managing the day-to-day workflow and prioritizing various projects, which includes scheduling, contact management, preparing materials for meetings and participating in a wide range of special projects. Balances competing priorities in order to manage workflow, ensure the completion of essential projects and meet crucial deadlines. Ensures Executive(s) are prepared for upcoming appointments by gathering materials necessary for each meeting. Responsible for registering executive for industry conferences.

+ Collects and assembles information for presentations, projects and strategic planning, while serving as the first point-of-contact for a wide variety of high-level relationships between COO, CFO, CPO, CRO, GC and external clients and partners; Facilitates, build and monitors relationships including tracking contacts in database and managing follow-up.

+ Draft and edit correspondence, articles, reports and presentations; transcribe meeting notes; Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.

+ Takes on tasks to support the work of Graebel programs and operations and overall mission of the company while utilizing analytical skills and demonstrating broad understanding of the business to effectively interpret and anticipate needs.

+ Exhibit sound judgment and the ability to make reasonable decisions in the absence of direction/supervision; Works closely with Corporate Receptionist, Administrative Assistants on corporate conferences, and special events.

+ Performs other related essential duties as assigned or requested.

Required Skills

Proven organization and time management skills; Excellent attention to detail; superb communication skills (oral and written) with a confident, concise, clear and compelling style; Excellent relationship builder; demonstrates a high level of tact, discretion and diplomacy; Ability to maintain confidential/sensitive information; Able to take an idea from conception to completion; Resourceful

Required Experience

· Skilled in all aspects of planning and project management;

· Demonstrated proficiency in quickly adapting to new technology;

· Minimum 5 years of experience providing Executive/Administrative support

· EDUCATION AND EXPERIENCE: Four year college degree, or equivalent experience resulting in broad knowledge of a field related to the job, such as accounting, marketing, business administration, etc, plus 5 years related experience and/or training. Or equivalent combination of education and experience.

As a testament to our commitment to diversity, equity, inclusion, and belonging, our salary bands are transparent both internally and as a part of our external recruitment process. The targets for this role are dependent on market/geographic location and range from $65,000 to $85,000 USD.

At Graebel, where we truly value the exceptional contributions of our dedicated team-yes, that means YOU-we've crafted a benefits package with your success in mind. Enjoy a comprehensive benefits package including a 401(k) plan, top notch health insurance (covering medical, dental, and vision), and find support through our Employee Assistance Program. Enjoy well earned breaks with paid time off that grows with your years of service to the company, paid holidays each year, and volunteer paid time off Secure your future with life insurance and disability coverage. Join us to elevate your work life experience

Graebel Companies, Inc. is an EEO/AA Employer M/F/Disabled/Vet

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