Operations Administrative Assistant

4 weeks ago


Aurora, United States Colorado Counter Tops Full time
Job DescriptionJob Description

We seek a dedicated and detail-oriented individual to join our team as an Operations  Administrative Assistant. If you have a passion for administrative excellence and thrive in a dynamic environment within the countertop fabrication and installation industry, we encourage you to apply.

 

Responsibilities:

  • Assist in processing and coordinating production orders for countertop fabrication.
  • Work closely with the production team to ensure timely fabrication and installation schedules.
  • Collaborate with procurement to ensure optimal stock levels.
  • Maintain accurate records of countertop orders, specifications, and installation details.
  • Create and update production-related documents, including material specifications and fabrication instructions.
  • Assist in scheduling countertop fabrication and installation projects.
  • Coordinate with project managers and installation teams to optimize workflow efficiency.
  • Respond to customer inquiries regarding order status, installation timelines, and project details.
  • Facilitate effective communication between the production team and customers.
  • Support quality assurance processes by ensuring accurate data entry and documentation.
  • Collaborate with the production team to address any issues related to quality standards.
  • Provide general administrative support to the Operations Team.
  • Assist in resolving day-to-day operational challenges and inquiries.

Qualifications:

  • Previous experience in administrative roles within the countertop fabrication or similar industry is desired. 
  • Strong organizational and multitasking skills.
  • Proficient in MS Office (Excel, Word, Outlook).
  • Excellent communication and interpersonal skills.
  • Detail-oriented with a focus on accuracy.
  • Must be bilingual in English and Spanish.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the organization's ongoing needs.



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