Operations Administrative Assistant
4 weeks ago
We seek a dedicated and detail-oriented individual to join our team as an Operations Administrative Assistant. If you have a passion for administrative excellence and thrive in a dynamic environment within the countertop fabrication and installation industry, we encourage you to apply.
Responsibilities:
- Assist in processing and coordinating production orders for countertop fabrication.
- Work closely with the production team to ensure timely fabrication and installation schedules.
- Collaborate with procurement to ensure optimal stock levels.
- Maintain accurate records of countertop orders, specifications, and installation details.
- Create and update production-related documents, including material specifications and fabrication instructions.
- Assist in scheduling countertop fabrication and installation projects.
- Coordinate with project managers and installation teams to optimize workflow efficiency.
- Respond to customer inquiries regarding order status, installation timelines, and project details.
- Facilitate effective communication between the production team and customers.
- Support quality assurance processes by ensuring accurate data entry and documentation.
- Collaborate with the production team to address any issues related to quality standards.
- Provide general administrative support to the Operations Team.
- Assist in resolving day-to-day operational challenges and inquiries.
Qualifications:
- Previous experience in administrative roles within the countertop fabrication or similar industry is desired.
- Strong organizational and multitasking skills.
- Proficient in MS Office (Excel, Word, Outlook).
- Excellent communication and interpersonal skills.
- Detail-oriented with a focus on accuracy.
- Must be bilingual in English and Spanish.
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the organization's ongoing needs.
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