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Accounts Payable Specialist

4 months ago

Somerville, United States Partners Healthcare System Full time

Role Overview:

Working under light supervision in a high volume, fast-paced environment the AP Specialist demonstrates his/her wide AP experience and capacity for judgment by performing any of a number of high-order functions within the department. Such functions may include but not be limited to: printing checks; fielding end user requests for express checks and elevating them to management; securing same- or next-day delivery when express checks require it; receiving, acknowledging, researching, crediting, and (where necessary) journaling credits; receiving, entering into the general ledger and voiding returned checks; setting up, monitoring and assuring the timely issuance of payments made via recurring voucher (which include equipment leases, equipment service agreements, reagent rental agreements, software licenses, and clinical services agreements); liaising with end users and engaging with vendors to secure the funding information required to process no-PO invoices; resolving so-called "kick-out" vouchers when automated payment requests are denied. The pace and complexity of AP operations make it essential the Specialist be capable of taking corrective action to address process breakdowns when directed to do so. To perform effectively therefore the Specialist must have an expert grasp of AP procedure and well-developed problem-solving skills.

Principal Duties and Responsibilities

* Take an active role in advancing the technical knowledge of his/her AP Representative colleagues by teaching from his/her experience the skills required to sustain productivity metrics in a department that processes in excess of 3mm payment requests annually
* Take an active role in teaching his/her AP Representative colleagues the judgment necessary to maintain an appropriate balance between AP's three often mutually exclusive goals: prompt and accurate payment performance, policy compliance, and unimpeachable customer service
* Engage in constructive dialogues with end users and payees when improper and/or insufficient payment requests prevent AP from auditing and processing payments on time and completely
* Comply with all payment and fraud prevention protocols dictated by the Materials Management Transaction Departments and Partners Finance
* Demonstrate Service Excellence in all interactions with internal and external customers

Qualifications:

* High School diploma or the equivalent required
* 2-4 years of Accounts Payable experience required
* Bachelor's degree strongly preferred
* Fluency with PeopleSoft Financials preferred

Skills Required:

* Strong verbal, written, and presentation skills a must
* High degree of comfort with standard PC software programs: Excel, Word, PowerPoint, Access
* Ability to grasp new concepts and the confidence to suggest areas for process improvement
* Analytical skills required