Accounts Payable Specialist
3 weeks ago
Accounts Payable Specialist - Workday
100% Remote After Training (onsite at ASR 399 Revolution Dr. Somerville, MA 02145)
$20-24 per hour
Schedule: M-F 8am-5pm (can be flexible)
Contract
Working under light supervision in a high volume, fast-paced environment the AP Specialist demonstrates his/her wide AP experience and capacity for judgment by performing any of a number of high-order functions within the department. Such functions may include but not be limited to: printing checks; fielding end user requests for express checks and elevating them to management; securing same- or next-day delivery when express checks require it; receiving, acknowledging, researching, crediting, and (where necessary) journaling credits; receiving, entering into the general ledger and voiding returned checks; setting up, monitoring and assuring the timely issuance of payments made via recurring voucher (which include equipment leases, equipment service agreements, reagent rental agreements, software licenses, and clinical services agreements); liaising with end users and engaging with vendors to secure the funding information required to process no-PO invoices; resolving so-called “kick-out” vouchers when automated payment requests are denied.
Principal Duties:
Take an active role in advancing the technical knowledge of his/her AP Representative colleagues by teaching from his/her experience the skills required to sustain productivity metrics in a department that processes in excess of 2mm payment requests annually
Take an active role in teaching his/her AP Representative colleagues the judgment necessary to maintain an appropriate balance between AP’s three often mutually exclusive goals: prompt and accurate payment performance, policy compliance, and unimpeachable customer service
Engage in constructive dialogues with end users and payees when improper and/or insufficient payment requests prevent AP from auditing and processing payments on time and completely
Comply with all payment and fraud prevention protocols dictated by the Materials Management Transaction Departments and Partners Finance
Demonstrate Service Excellence in all interactions with internal and external customers
Education & Experience:
Associates Degree or 2-4 years Accounts Payable experience (Bachelors Degree strongly preferred)
High School diploma or the equivalent required
6 years work experience including 1 year Accounts Payable experience (or Bachelors Degree plus 2 years work experience)
Fluency with PeopleSoft Financials
Skills:
Strong verbal, written, and presentation skills a must
High degree of comfort with standard PC software programs: Excel, Word, PowerPoint, Access
Ability to grasp new concepts and the confidence to suggest areas for process improvement
Analytical skills required
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