Accounts Payable Specialist

3 weeks ago


Somerville, United States Randstad USA Full time

Accounts Payable Specialist - Workday

100% Remote After Training (onsite at ASR 399 Revolution Dr. Somerville, MA 02145)

$20-24 per hour

Schedule: M-F 8am-5pm (can be flexible)

Contract



Working under light supervision in a high volume, fast-paced environment the AP Specialist demonstrates his/her wide AP experience and capacity for judgment by performing any of a number of high-order functions within the department. Such functions may include but not be limited to: printing checks; fielding end user requests for express checks and elevating them to management; securing same- or next-day delivery when express checks require it; receiving, acknowledging, researching, crediting, and (where necessary) journaling credits; receiving, entering into the general ledger and voiding returned checks; setting up, monitoring and assuring the timely issuance of payments made via recurring voucher (which include equipment leases, equipment service agreements, reagent rental agreements, software licenses, and clinical services agreements); liaising with end users and engaging with vendors to secure the funding information required to process no-PO invoices; resolving so-called “kick-out” vouchers when automated payment requests are denied.


Principal Duties:

Take an active role in advancing the technical knowledge of his/her AP Representative colleagues by teaching from his/her experience the skills required to sustain productivity metrics in a department that processes in excess of 2mm payment requests annually

 Take an active role in teaching his/her AP Representative colleagues the judgment necessary to maintain an appropriate balance between AP’s three often mutually exclusive goals: prompt and accurate payment performance, policy compliance, and unimpeachable customer service

 Engage in constructive dialogues with end users and payees when improper and/or insufficient payment requests prevent AP from auditing and processing payments on time and completely

 Comply with all payment and fraud prevention protocols dictated by the Materials Management Transaction Departments and Partners Finance

 Demonstrate Service Excellence in all interactions with internal and external customers


Education & Experience:

 Associates Degree or 2-4 years Accounts Payable experience (Bachelors Degree strongly preferred)

 High School diploma or the equivalent required

 6 years work experience including 1 year Accounts Payable experience (or Bachelors Degree plus 2 years work experience)

 Fluency with PeopleSoft Financials


Skills:

 Strong verbal, written, and presentation skills a must

 High degree of comfort with standard PC software programs: Excel, Word, PowerPoint, Access

 Ability to grasp new concepts and the confidence to suggest areas for process improvement

 Analytical skills required



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