Administrative Support Coordinator

6 days ago


Indianapolis, United States Best Equipment Company, Inc. Full time
Job Title: Administrative Support Coordinator

Join Our Dynamic Team

We're seeking a highly organized and detail-oriented Administrative Support Coordinator to join our growing team. As the first point of contact for clients and visitors, you will play a vital role in ensuring seamless day-to-day operations and providing exceptional support to our senior staff and executives. This position requires a very careful adherence to well-defined work where repeatable results are needed. The work is highly precise and requires strong attention to detail, as there is significant consistency and familiarity from one day to the next.

Key Responsibilities:

  • Greet clients and visitors with a positive, helpful attitude
  • Answer incoming calls, take leads, enter incoming leads into CRM system
  • Distribute information to necessary parties in a timely and efficient manner
  • Route calls and messages to appropriate staff members
  • Handle customer inquiries and resolve issues in a courteous and professional manner
  • Provide high-level administrative support to senior staff and executives
  • Manage calendars, schedule meetings, and make travel arrangements
  • Coordinate meetings, appointments, and company events
  • Prepare agendas, minutes, and reports
  • Manage office supplies and equipment
  • Distribute packages, and other materials to staff members
  • Maintain filing systems, both physical and digital

Requirements:

  • Excellent verbal and written communication skills
  • Proficient in Google Suite and/or Microsoft Office Suite or related software
  • Excellent organizational skills and attention to detail
  • Ability to work independently and as part of a team
  • Basic understanding of clerical procedures and systems
  • Ability to type at least 45 words per minute
  • High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred
  • 2-5 years of experience in an administrative role

What We Offer:

  • Collaborative and dynamic work environment
  • Professional development and growth opportunities
  • Competitive salary and benefits package
  • Opportunity to work with a talented team of professionals

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at times

If you're a motivated and detail-oriented individual with excellent communication skills and a passion for delivering exceptional support, we encourage you to apply for this exciting opportunity

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