Administrative Support Specialist

2 days ago


Indianapolis, Indiana, United States DaMar Staffing Solutions of Indianapolis Full time

The role of an Executive Assistant at DaMar Staffing Solutions of Indianapolis is a highly sought-after position that requires exceptional organizational and time management skills.

Key Responsibilities:

  • Schedule and coordinate meetings, appointments, and travel arrangements for senior executives, ensuring optimal use of time and resources. Manage multiple calendars efficiently.
  • Serve as the primary point of contact for internal and external stakeholders, screening and directing phone calls, emails, and other correspondence. Draft and edit documents, presentations, and reports as needed.
  • Provide comprehensive administrative support to executives, including preparing expense reports, managing budgets, and maintaining accurate records. Handle sensitive information with discretion and confidentiality.
  • Organize and facilitate meetings, including preparing agendas, distributing materials, and recording minutes. Follow up on action items and ensure timely completion of tasks.
  • Maintain filing systems, databases, and document repositories to ensure easy access to information. Keep the executive office organized and efficient.
  • Proactively identify issues and propose solutions to streamline processes and improve efficiency. Handle unexpected challenges with poise and professionalism.
  • Handle additional duties and responsibilities as assigned by the Executive Office Administrator and SVPs.
Company Overview

DaMar Staffing Solutions of Indianapolis is a premier boutique recruitment firm that offers on-demand solutions at an affordable price.

Compensation

The estimated salary range for this position is $62,500 to $72,500 per year, based on industry standards and location.

Required Skills and Qualifications

To be successful in this role, you will need:

  • A minimum of an Associate's degree or higher.
  • Proven experience as an executive assistant or similar role, preferably supporting senior executives.
  • Exceptional organizational and time management skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite, Zoom, and other relevant software applications.
  • Ability to handle confidential information with discretion.
  • Detail-oriented with a high level of accuracy.
  • Ability to work independently and prioritize tasks effectively, with minimal supervision in a team-centric environment.
Benefits

We offer competitive health benefits and a supportive work environment.

Other Information

This is a full-time position, Monday through Friday, 8:00am to 5:00pm, with opportunities for overtime as required. If you are a motivated and detail-oriented individual who is passionate about providing exceptional administrative support, we encourage you to apply.



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