Administrative Support Specialist
2 days ago
The role of an Executive Assistant at DaMar Staffing Solutions of Indianapolis is a highly sought-after position that requires exceptional organizational and time management skills.
Key Responsibilities:
- Schedule and coordinate meetings, appointments, and travel arrangements for senior executives, ensuring optimal use of time and resources. Manage multiple calendars efficiently.
- Serve as the primary point of contact for internal and external stakeholders, screening and directing phone calls, emails, and other correspondence. Draft and edit documents, presentations, and reports as needed.
- Provide comprehensive administrative support to executives, including preparing expense reports, managing budgets, and maintaining accurate records. Handle sensitive information with discretion and confidentiality.
- Organize and facilitate meetings, including preparing agendas, distributing materials, and recording minutes. Follow up on action items and ensure timely completion of tasks.
- Maintain filing systems, databases, and document repositories to ensure easy access to information. Keep the executive office organized and efficient.
- Proactively identify issues and propose solutions to streamline processes and improve efficiency. Handle unexpected challenges with poise and professionalism.
- Handle additional duties and responsibilities as assigned by the Executive Office Administrator and SVPs.
DaMar Staffing Solutions of Indianapolis is a premier boutique recruitment firm that offers on-demand solutions at an affordable price.
CompensationThe estimated salary range for this position is $62,500 to $72,500 per year, based on industry standards and location.
Required Skills and QualificationsTo be successful in this role, you will need:
- A minimum of an Associate's degree or higher.
- Proven experience as an executive assistant or similar role, preferably supporting senior executives.
- Exceptional organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite, Zoom, and other relevant software applications.
- Ability to handle confidential information with discretion.
- Detail-oriented with a high level of accuracy.
- Ability to work independently and prioritize tasks effectively, with minimal supervision in a team-centric environment.
We offer competitive health benefits and a supportive work environment.
Other InformationThis is a full-time position, Monday through Friday, 8:00am to 5:00pm, with opportunities for overtime as required. If you are a motivated and detail-oriented individual who is passionate about providing exceptional administrative support, we encourage you to apply.
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