Administrative Specialist II

1 week ago


Virginia Beach, United States City of Virginia Beach Full time
The Administrative Specialist II assists the Director of Agriculture in a variety of professional administrative tasks, special projects and oversight of the City's Farmers Market, and Virginia Cooperative Extension (VCE) that provide educational programs such as volunteer Master Gardeners and 4-H youth development.

Duties Include:
  • Provide administrative support to the quarterly Agricultural Advisory Commission (AAC), and is responsible for coordination of meetings, minutes, and AAC Annual Report to City Council.
  • Serve as Oracle Time and Labor Payroll and Leave Specialist (OTL PALS) department representative responsible for maintaining employees time and leave records and assists with employee self-service training, with payroll responsibilities of Manager and Admin Delegation roles
  • Oversee the department's administrative processes and functions as the Human Resources PAL Self Service to include performance management, policies and procedures, career progressions, payroll administration, and hiring and onboarding new employees using Oracle (InSITE HR Self Service) and TALEO Hire
  • Manage the department's procurement and invoice processes, performs monthly Farmers Market reconciliations of accounts to compile financial reports for the director, using Oracle Financial Cloud (OFC) and serves as the department's purchasing card reconciler
  • Work with other departmental management on various data request and analysis, such as Department Performance Plan (DPP) updates using ClearPoint, participates in the development of the annual operating budget using GovMax
  • Serve as department representative on various committees and at meetings to exchange information on a citywide basis
  • Serve as Departmental Records Liaison to ensure compliance with the Virginia Public Records Act (VPRA).
  • Develop quarterly newsletter for department.
  • Coordinate a variety of meetings using Outlook and Microsoft Teams.
  • Ability to work under tight deadlines and handle multiple/detailed-orientated tasks. Strong self-organization and self-management skills, with emphasis on self-initiation and follow through.
  • Effectively communicate with all levels of management, city employees, citizens, and external agencies in a professional manner, both orally and in writing.


  • Virginia Beach, United States OrthoVirginia Full time

    SERVICENOW SYSTEM ADMINISTRATOR II OrthoVirginia, Virginia's largest provider of expert orthopedic and therapy care, is currently seeking a full-time, experienced ServiceNow System Administrator to join our team! Along with a collaborative, team-oriented work environment, our outstanding employment package includes competitive salaries, excellent medical,...


  • Virginia Beach, United States Sentara Full time

    City/State Norfolk, VA Overview Work Shift First (Days) (United States of America) Sentara Leigh Hospital is hiring an Administrative Assistant II (Secretary) Hours/Shift: Day Shift from 7 a.m. to 3:30 p.m. Monday through Friday Job Qualifications: HS Diploma or Equivalent Required Experience with basic Office / Operational Systems Required Microsoft Office...


  • Virginia Beach, United States City of Virginia Beach Full time

    The City of Virginia Beach seeks a Public Arts Specialist with junior-level project manager, arts or public administrator experience to assist in overseeing the successful execution of public art projects for the City of Virginia Beach's Cultural Affairs Department. The selected candidate will have strong project and contract management skills, exceptional...


  • Virginia Beach, United States Navy Exchange Full time

    Title: Assistant Contract Specialist/Contract Specialist (Level I/II) Location: United States-Virginia-Virginia Beach Job Number: 240003B1 Job Summary: Assists a higher level Contracts Specialist in performing contracting functions. Duties and Responsibilities: Performs all or a majority of the following representative duties: - Prepares solicitation and...


  • Virginia Beach, United States City of Virginia Beach Full time

    The City of Virginia Beach is hiring for a Business Application Specialist II (BAS) in the Housing and Neighborhood Preservation Department (HNP). The BAS will be a member of a joint technology services team providing primary technology support for the department. The department's primary goal is to connect people to resources, helping them maintain or...


  • Virginia Beach, Virginia, United States American Systems Full time

    Job Title / LevelAdministrative Operations Specialist - Secret ClearanceClearance Required?SecretLocation:FALLON, NV 89496 US LITTLE CREEK, VA 23518 US NORFOLK, VA 23511 US SAN DIEGO, CA 92108 US (Primary)% Travel0 - 10%Job DescriptionWe are seeking an Administrative Operations Specialist with a Secret clearance or higher to join our Naval Surface Warfare...


  • Virginia Beach, Virginia, United States VetJobs Full time

    Job Title: Administrative Coordination SpecialistVeterans can now take their first step towards a fulfilling career with our organization. We're looking for an exceptional Administrative Coordination Specialist to join our team at CBN's Helping the Home Front. In this role, you'll play a crucial part in coordinating administrative tasks, maintaining accurate...


  • Virginia Beach, United States National Guard Employment Network Full time

    Job Description ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set,...


  • Virginia Beach, United States Abacus Full time

    Job DescriptionJob DescriptionJob title: Family Services Specialist II (Virginia Beach)Pay rate: $25.21Hours/Shift: Monday – Friday, 8:00 am – 5:00 pmAbility to complete intake assessment for Adult Protective Services report; Investigate Adult Protective Services referrals within policy requirements; Assess client's risk factors.Requires...


  • Virginia Beach, United States Commonwealth of Virginia Full time

    Hiring Range: 55063.50 to 85,348.43 Full Time or Part Time: Full Time A $2,500 hiring bonus is being offered for this position. Hiring bonuses shall only be for new hires of original employment or reemployment as defined in Human Resources Policy No. 5.0.  $500 will be awarded in the first paycheck. $750 will be awarded upon completion of...


  • Virginia Beach, Virginia, United States Lockheed Martin Corporation Full time

    Job Description: Lockheed Martin Corporation is seeking a skilled Cybersecurity and System Administration Specialist to support the Space Fence radar operations site located at Sensor Site (SS) 1 on Kwajalein Atoll. The ideal candidate will have advanced knowledge and skills associated with computer-based maintenance related to digital processing...


  • Virginia Beach, Virginia, United States National Guard Employment Network Full time

    Job OverviewWe are seeking a highly skilled administrative professional to join our team at the National Guard Employment Network. As an Administrative Assistant I/II/III, you will provide clerical and administrative support to management-level staff, performing general office duties such as answering telephone calls, making appointments, processing mail and...


  • Virginia Beach, United States City of Virginia Beach Full time

    The City of Virginia Beach Department of Human Services is seeking to hire two candidates who have experience providing outreach and support services to chronically homeless individuals with substance use and mental illness disorders for the Behavior Specialist II positions at the PATH program.In addition, the preferred candidate will meet the qualifications...


  • Virginia Beach, United States City of Virginia Beach, VA Full time

    The City of Virginia Beach Department of Human Services is seeking to hire two candidates who have experience providing outreach and support services to chronically homeless individuals with substance use and mental illness disorders for the Behavior Specialist II positions at the PATH program. In addition, the preferred candidate will meet the...


  • Virginia Beach, Virginia, United States PAULSON & PAULSON, P.L.C. Full time

    Job OverviewWe are seeking an experienced and detail-oriented Administrative Support Specialist to join our team at Paulson & Paulson, P.L.C.Estimated Salary: $40,000 - $55,000 per yearKey ResponsibilitiesManage multiple phone lines and ensure seamless communication with clients and colleaguesProvide exceptional customer service and greet clients in a...


  • Virginia Beach, United States Sentara Healthcare Full time

    City/State Virginia Beach, VA Overview Work Shift First (Days) (United States of America) Job Summary Perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of contact,...


  • Virginia Beach, United States Sentara Full time

    City/State Virginia Beach, VA Overview Work Shift First (Days) (United States of America) Job Summary Perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of contact,...


  • Virginia, Minnesota, United States State of Virginia Full time

    The Administrative Support Specialist role at Virginia Tech is a vital position that provides essential administrative support to the Vice President for Information Technology and CIO, as well as other designated leaders.Key Responsibilities:Manage calendars and schedulesSchedule meetings and appointmentsAssist with procurement of office suppliesProcess...


  • Virginia Beach, Virginia, United States City of Virginia Beach Full time

    Job DescriptionWe are seeking a highly skilled and organized individual to fill the role of Senior Administrative Coordinator or Executive Assistant for Agriculture in our team.About the RoleThis position will provide administrative support to the Director of Agriculture, overseeing various professional administrative tasks, special projects, and operations...


  • Virginia Beach, Virginia, United States TechWish Full time

    Job SummaryAs a TechWish Senior IT Specialist, you will be responsible for designing, implementing, and maintaining business services and flows in the Atlassian Suite. This includes creating and maintaining workflows, custom field configurations, and setup and troubleshooting automation rules.Key ResponsibilitiesDesign, implement, and maintain business...