Administrative Coordinator

7 days ago

Detroit, United States The Salvation Army Central Territory Full time
Position Summary:

Provide clerical and administrative support to the Site Administrator.

Essential Responsibilities:
  • Answer and/or transfer all incoming calls
  • Complete all admit, discharge, and progress letters
  • Provide general information and directions to callers and guests
  • Greet all visitors in a courteous and professional manner
  • Maintain files for program quality management meetings
  • Perform various clerical duties, while utilizing knowledge of software systems and agency policy and procedures
  • Direct services including: technical support, aid staff in the coordination of office services, dissemination of mail to staff, clients, and other departments, logging of all incoming/outgoing mail
  • Establish and maintain an understanding of the various programs that operates within the facility and Salvation Army's continuum of care within communities served
  • Copies and faxes documents
  • Provide supply requisitions to Site Operations Supervisor and maintain inventory of all non-medical supplies
  • Perform clerical tasks; as assigned by Site Administrator
  • Coordinate activities; as assigned by Site Administrator
  • Address minor issues not requiring the attention of the Site Administrator
  • Coordinate client transportation
  • Perform other duties as assigned

    Qualifications:

    Education/Experience:
    • Must possess High School Diploma or equivalent, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities

    Skills, Knowledge & Abilities:
    • Must possess good time-management/organizational skills
    • Must possess the ability to work independently

    Computer Skills:
    • Proficiency in Microsoft office applications, email, and internet
    • Experience working with Electronic Medical Records preferred

    Certificates and Licenses:
    • Complete Safe From Harm training, and keep current as needed
    • Must have and maintain a current valid chauffeur license and pass the Salvation Army Motor Vehicle Record check (MVR)

The Salvation Army offers the following benefits:

  • Health Care Benefits which include:
    • Medical
    • Dental
    • Vision
    • Hearing
    • Flexible spending accounts
    • AFLAC
    • Voluntary life insurance benefits
  • Short-Term and Long-Term Disability options
  • Pet Insurance
  • Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment.
    • Vesting starts after three years of employment, 100% vested after five years of employment
  • The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.
  • Employee Discounts
  • Paid Time Off which includes:
    • Sick days begin accruing the first of the month after one full calendar month after employment begins, and you may begin to use sick days after (90) days of employment.
      • Up to (4) earned sick days per year may be used as discretionary days.
    • Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment.
      • The accrual rate is based upon years of service and approved hours worked.
    • You will receive up to 2 personal days and 2 floating holidays per year based on date of hire.
    • Birthday off with pay.
    • Paid holidays are effective immediately.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

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