Administrative Support Specialist

4 weeks ago


Detroit, Michigan, United States Jobsultant Solutions Full time
About the Job

We are seeking an experienced Administrative Assistant to join our team at Jobsultant Solutions. The successful candidate will provide administrative support to our senior executives, ensuring the smooth operation of our office and contributing to the success of our business.

Key Responsibilities
  • Provide administrative support to 3-4 executives, including coordinating meetings, scheduling appointments, and managing calendars.
  • Interface with direct reports and other key organizational employees to ensure seamless communication and collaboration.
  • Coordinate executive communications, respond to emails, and manage travel itineraries.
  • Assist with planning and organizing corporate events that involve the Executive Leadership Team.
  • Review, edit, and summarize miscellaneous reports and documents.
  • Answer and place telephone calls, direct calls, take messages, and follow up accordingly.
  • Maintain an efficient office environment, including ordering supplies, arranging for equipment repairs, and coordinating office renovations.
  • Prepare read-ahead material for senior executives.
  • Receive, sort, and screen incoming mail; categorize, prioritize, and prepare responses for senior executive signature.
Requirements
  • 2 years of previous experience as an administrative assistant.
  • Ability to work on-site during business hours and occasionally log-in on nights or weekends as needed.
  • Familiarity with Zoom.
  • High level of skills using Outlook email and calendars, Microsoft Office.
  • Excellent written and oral communication skills.
  • Professional demeanor and high level of confidentiality.
  • Flexibility and ability to work collaboratively as a member of the Administrative Team.

Salary: $47,000 - $60,000



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