Administrative Assistant
1 month ago
**Description**
**Position Summary**
SAIC's Civilian Business Group is seeking a **Administrative Assistant** to support the Growth Leader and manage marketing events and logistics in collaboration with the Marketing team. This dual-role position combines executive support with event coordination, offering a pivotal opportunity to contribute to the strategic and operational success of the organization.
**This role will work out of our Reston office a minimum of 3 days a week. The other days will be remote days.**
**Key Responsibilities**
**Executive Support**
+ Serve as the primary administrative support for the Business Group's Chief Growth Officer
+ Manage complex calendars, including scheduling meetings, coordinating travel, and handling correspondence.
+ Prepare agendas, reports, and presentations for executive and team meetings.
+ Handle confidential and time-sensitive information with the utmost discretion.
**Event and Marketing Logistics**
+ Collaborate with the Marketing team to plan and execute events, including sponsorships, conferences, and trade shows.
+ Coordinate event logistics such as venue bookings, shipping, booth setup, and swag distribution.
+ Track event budgets, invoices, and contracts to ensure efficient and cost-effective execution.
+ Act as the point of contact for vendors, partners, and internal stakeholders for event-related activities.
+ Provide on-site support during events as needed to ensure smooth execution.
**General Administrative Duties**
+ Maintain and organize documentation, files, and records for the Chief Growth Office.
+ Monitor and process expense reports, purchase orders, and other administrative tasks.
+ Support departmental initiatives and special projects as assigned.
+ Assist with internal communications related to events and logistics.
**Qualifications**
**Required Education and Experience:**
+ 2+ years of experience in administrative support, preferably for senior leadership.
+ Must have a high school diploma and 5 years of relevant experience
+ Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment.
+ Event planning and/or logistics experience.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Ability to work onsite at SAIC's Reston Headquarters at least three days per week.
**Preferred:**
+ Experience collaborating with marketing or events teams.
+ Familiarity with tools like Concur, or project management platforms.
+ Ability to work independently while collaborating across teams.
**Key Attributes**
+ Exceptional attention to detail and follow-through.
+ Strong interpersonal and communication skills, both written and verbal.
+ Proactive problem-solver with the ability to manage shifting priorities and tight deadlines.
+ Professional demeanor and a collaborative team player.
SAIC accepts applications on an ongoing basis and there is no deadline.
Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.
REQNUMBER: 2415264
SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability
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