Administrative Assistant

4 days ago

Reston, United States ROCS Grad Staffing Full time

About Us:

We are a dynamic and growing company that has been serving the community for over 35 years. We are seeking a professional and personable Front Desk Coordinator to join our team. This role is essential in ensuring a welcoming and efficient office environment by handling all incoming traffic, including phone calls, emails, and in-person visitors.


Key Responsibilities:

  • Answer phone calls, manage voicemails, and direct inquiries to the appropriate departments.
  • Monitor and manage the general company email account, forwarding emails to relevant departments.
  • Greet and assist incoming visitors, residents, and staff with professionalism and courtesy.
  • Handle customer service inquiries from residents, maintaining a customer care log.
  • Oversee office security and access, ensuring proper protocols are followed.
  • Assist with record retention processes and the management of physical records.
  • Manage incoming and outgoing mail, packages, couriers, and internal office mail.
  • Maintain a clean and organized office environment, including common areas, conference rooms, and kitchens.
  • Track and manage office supplies, including inventory for printers, copiers, kitchen supplies, and conference rooms.
  • Order catering and manage food services for meetings and events.
  • Organize and coordinate employee celebrations, such as birthdays and anniversaries, including ordering cakes and preparing cards.
  • Update team member directories and ensure ID badges are distributed as needed.
  • Prepare and distribute reports on a weekly, monthly, and quarterly basis; assist with preparing materials for corporate meetings.
  • Provide support in organizing company events and activities.


Qualifications:

  • At least 1 year of administrative or receptionist experience in an office setting.
  • Strong internal and external customer service orientation.
  • Excellent interpersonal and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.).
  • Strong attention to detail with excellent organizational skills.
  • Good writing skills, with attention to grammar and punctuation.
  • High School Diploma or equivalent.
  • Reliable transportation and valid driver's license.


Perks and Benefits:

  • 100% employer-paid health insurance, including dental and vision coverage.
  • Paid time off, including holidays, vacation, sick days, administrative, and bereavement leave.
  • Company-matched 401(k) retirement plan.


McLean, onsite

$40-45K

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