Reception and Administration Assistant
4 weeks ago
We are seeking a highly organized and customer-focused Reception and Administration Assistant to join our team. As a key member of our front desk team, you will be responsible for providing exceptional service to our employees, candidates, clients, partners, and other guests.
Main Responsibilities:- Welcome employees, candidates, clients, partners, and other guests with a smile
- Aware of site events, executive leadership, schedule, and external visitors
- Support vendors and real estate initiatives as needed
- Process all deliveries to and from the office
- Manage office supply inventory and stocking supplies
- Provide support to real estate, facilities, and WX onsite teams as needed
- Coordinate and support site events
- Assist with parking management, passes, and validation
- Troubleshoot technology including badging, Envoy, Zoom, Coda, and Ticketing system
- Book executive conference rooms, transportation, meals, and outings as needed
- Maintain a clean and organized front desk reception area
- 1-2 years' experience in a similar role
- Bachelor's degree preferred
- Ability to manage multiple projects simultaneously
- Lead projects with minimal supervision
- Highly detail-oriented and extremely organized
- Flexible and able to adapt to last-minute changes
- Excellent interpersonal skills
$22-$24 per hour based on experience
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