Project Administrative Assistant

1 week ago


Reston, Virginia, United States Addison Group Full time

About the Role

Addison Group is looking for an Administrative Assistant to help drive our projects forward.

This role involves providing vital administrative support to our project managers, ensuring that everything runs smoothly from the initial bid phase to project completion.

Responsibilities:

  • Support project managers with bid preparation, including organizing and distributing relevant documents and creating contact lists for bidders.
  • Maintain and update project documentation, ensuring accuracy and accessibility.
  • Process client agreements, subcontracts, purchase orders, and change orders.
  • Oversee submittals, keep detailed records, and facilitate communication with architects and engineers.
  • Help drive daily operations by organizing workflows and addressing needs of project managers and superintendents.
  • Support project completion tasks, including preparing warranty manuals, securing close-out documentation, and compiling as-built drawings for clients.

Requirements:

  • 2-3 years of experience in administrative or project coordination, preferably in construction or architecture.
  • Proficiency in Microsoft Office Suite and ability to navigate multiple software systems.
  • Strategic thinking, problem-solving skills, and proactive approach.
  • Adaptability to changing priorities and deadlines.
  • Strong communication and interpersonal skills.

Pay and Benefits:

  • A competitive hourly rate of $18-$20.
  • Opportunities for bonuses based on project performance.
  • A comprehensive benefits package, including health insurance, retirement plan, and paid time off.


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