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Office Coordinator

4 months ago

Portland, United States Linguava Interpreters Inc Full time
Company Name: Linguava Interpreters

Title of Position: Office Coordinator

Position Type: Full-Time / Hourly

Location: On-Site

12106 NE Marx St.

Portland, OR 97220

Schedule: Monday-Friday (8 am - 5 pm PST)

Founded in 2010, and located in Portland, Oregon, Linguava Interpreters is a full-service language agency located in Portland, Oregon. We provide on-site interpretation, telephonic interpretation, video relay interpretation, and document translation to connect our clients with a language specialist that will best meet their needs.

The Office Coordinator will coordinate office activities and operations while providing clerical and administrative support to management.

Duties/Responsibilities:
  • Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel.
  • Answering phone calls, transferring callers as appropriate.
  • Managing schedules for conference and community spaces.
  • Monitoring and ordering inventory for office and breakroom supplies.
  • Managing incoming and outgoing correspondence, including emails, faxes, mail and packages.
  • Filing and organizing records, invoices and other important documentation.
  • Submitting work orders and scheduling repairs for general office space and equipment.
  • Ordering repairs for office equipment and maintenance, connecting with and escorting vendors.
  • Performs other related duties as assigned.

Required Skills/Abilities:
  • Strong written and verbal communication skills
  • Excellent organizational and time management skills
  • Great customer service and interpersonal skills
  • Friendly, service-oriented personality
  • Keen attention to detail
  • Problem-solving and basic troubleshooting skills
  • Proficiency with common word processing and spreadsheet software
  • Comfortable in a fast-paced environment

Education and Experience:
  • High school diploma or equivalent required; Associates degree in office administration or related field preferred.
  • At least three years of administrative and clerical experience required.

Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.