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IT Project Coordinator

2 months ago

Portland, Oregon, United States Pacific Office Automation Full time
Job Title: IT Project Coordinator

Pacific Office Automation is a leading provider of document imaging and technology solutions. We are seeking an experienced IT Project Coordinator to join our team in Beaverton, OR.

Job Summary

The IT Project Coordinator will be responsible for maintaining and tracking project plans, schedules, budgets, and resource allocation for technical projects. This role will also involve organizing and facilitating stakeholder meetings, capturing key actions, decisions, and technical requirements.

Key Responsibilities
  • Maintain and track project plans, schedules, budgets, and resource allocation for technical projects.
  • Organize and facilitate stakeholder meetings, capturing key actions, decisions, and technical requirements.
  • Prepare and deliver presentations and technical documentation for meetings, ensuring clarity of objectives.
  • Ensure timely project delivery by adhering to established frameworks, maintaining accurate project documentation, and tracking technical milestones.
  • Identify, assess, and mitigate project risks and issues, providing actionable solutions for technical challenges.
  • Lead deployment projects for clients, coordinating both internal technical teams and external resources.
  • Communicate project plans, technical priorities, and change management strategies to stakeholders and technical staff.
  • Develop and document processes for technical migrations, including server migrations, cloud services, and system implementations.
  • Manage client relationships, setting clear expectations during IT implementation and migration projects.
  • Ensure successful project completion by delivering on time, within budget, and meeting client technical needs.
  • Collaborate with Technical Account Managers, Sales Engineers, and Project Engineers to align technical project goals and deadlines.
  • Monitor technical progress and project status, documenting key updates, technical specifications, and status reports.
  • Review and analyze Statements of Work (SOWs) for technical projects and change requests, ensuring accuracy and feasibility.
  • Contribute to the continuous improvement of technical project management methodologies and best practices.
  • Coordinate technical training and mentorship among project teams and technical staff.
  • Utilize corporate project management tools to manage project lifecycle, task assignments, and resource tracking.
Requirements
  • Associate degree required (Bachelor's degree preferred) with a minimum of 4 years of professional experience in IT or a related field.
  • Strong understanding of networking terminology and concepts.
  • Proven experience providing user support for Windows operating systems and mainstream Microsoft applications.
  • Hands-on experience managing Office 365 or other cloud-based platforms, such as Google Suite.
  • Proficiency in Windows Server and Active Directory administration.
  • Experience creating and implementing Group Policies.
Preferred Skills
  • Experience working in a Managed Service Provider (MSP) environment.
  • Proficiency in Azure Cloud Fundamentals.
  • Knowledge of Windows Server and basic SQL concepts.
  • CompTIA Network+ certification or equivalent networking knowledge.
  • Strong understanding of project management principles and methodologies.
  • Familiarity with ConnectWise RMM and IT Glue for managing IT operations and documentation.
  • Experience using migration tools such as SkyKick or Exchange Migration Tool.
What We Offer
  • Advancement and growth into leadership roles
  • Team-player environment
  • Medical/Dental/Vision/Life insurance plans
  • Matched 401k
  • PTO, Vacation, Sick Leave
  • FSA/HSA programs
Our Commitment to Diversity and Inclusion

Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees' differences because we know that diversity makes us stronger.