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Retirement Specialist

5 months ago

Minnetonka, United States Alerus Full time
Position Summary:
Establish and maintain relationships with assigned retirement plan clients in order to achieve or exceed client service and retention standards. Assist the sales consultants with the new business onboarding process.

Essential Responsibilities:
Job Function 1: Client Service - 70%

  • Manage client relationships (advisor/broker, TPA, wholesaler, plan sponsor, etc.) by working to resolve complex service issues to ensure client satisfaction/retention.
  • Develop and maintain positive working relationships and open lines of communication with internal and external clients.
  • Produce and review annual review data with clients, advisors and wholesalers.
  • Communicate with clients, advisors/brokers, and TPAs to proactively identify and manage expectations, needs, and concerns.
  • Respond to all email and voicemail inquires with tactful, accurate, and timely responses.
  • Problem solves a variety of complex situations involving business and/or client needs.
  • Keep supervisor and sales executive informed of sensitive issues or special projects pertaining to clients.
  • Assist sales consultants in retention analysis. Recommend fee changes as necessary, including fee increases or decreases depending on client needs, demands, and complexity.
  • Research and resolve third party payments and questions (advisor, broker (B-50), TPA, wholesaler, etc.).
  • Coordinate fund amendment process timeline. Work through fund availability issues and coordinate delivery of supporting documents and enrollment packet materials, if applicable.
  • Facilitate external fee changes (advisors, TPAs and wholesalers) by properly updating fee schedules, disclosures, and all applicable systems.
  • Learn how the recordkeeping systems operate (Omni, AddVantage, Global Revenue and Sponsor/Participant websites) and report information to effectively service plans.

Job Function 2: Onboarding - 25%

  • Work with sales consultants to initiate new business takeover process.
  • Finalize fund line-ups and model portfolios with client, advisor and fund wholesaler.
  • Work with advisor/client to complete new plan specification form.
  • Facilitate conversion timeline discussions with client, advisor, TPAs as needed.
  • Discuss education materials and enrollment meeting dates with advisor/client.
  • Finalize the collection process for internal and external fees.
  • Provide all new business details to underwriting specialist.

Job Function 3: Teamwork and Productivity - 5%

  • Provide backup to supervisor, sales consultants, and team members for plan sponsor, advisor, TPA and other independent producer telephone calls, emails, and other requests.
  • Foster a positive work environment and support co-workers in achievement of departmental goals. Treat all co-workers professionally.
  • Participate in company and departmental meetings.
  • Establish work objectives and priorities to perform work in a cost-effective manner. Make recommendations for ways to increase productivity and decrease staff overtime.
  • Proactively suggest changes in procedures, forms, and checklists to reduce account errors.
  • Properly double check work of self and team members to minimize rework. Ensure work is reviewed by your supervisor / team lead as needed.

Position Requirements:
Qualifications:

  • 1+ years of experience in defined contribution industry or financial services company, preferably in recordkeeping or administration.
  • Bachelor's degree preferred or equivalent work experience.
  • Experience working with advisors/brokers and third-party vendors preferred.
  • Strong written/oral communication and organization skills.
  • Strong commitment to customer service.
  • Available to work extra hours to cover peak workloads and other business needs.
  • Ability to prioritize with a high level of commitment to accuracy and detail.
  • Strong analytical skills.
  • Expert knowledge of Microsoft Word and Excel, and other related systems.

Personal Characteristics:

  • High attention to detail.
  • Approachable and considerate.
  • Adapts to a fast paced, changing environment.
  • Disciplined.
  • Self-motivated and a strong desire to take initiative.

Physical Demands - Must be met with or without a reasonable accommodation:

  • Extended periods of time sitting at a desk and using office equipment.
  • Ability to operate a personal computer/laptop for approximately 8 hours per day.
  • Extended time is spent reviewing physical and electronic documents.
  • The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.
  • Periodically, may also do light lifting of supplies and materials which weighs in at approximately 20 lbs.
  • Will spend most of time in an indoor environment.

Alerus Financial is an Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)