Accounts Payable Supervisor

3 weeks ago

Valley Park, United States Gateway Dealer Network, LLC Full time

We take pride in our culture and strive to make Bobcat - GDN a place where people want to work, achieve excellence, remain curious and humble, and build lifelong relationships.

Accounts Payable Supervisor

This position will report directly to the Manager, Accounting and will be a key contributor for the Corporate Accounting Team. Primary responsibilities will be to oversee the daily activities and participate with the accounts payable team to ensure the timely and accurate processing and payment of invoices.

Duties and Responsibilities

  • Organizing the disbursement of incoming invoices and statements for processing and coordinating the approval process for expenditures.

  • Supervising and developing the accounts payable team to ensure timely performance of daily tasks by team.

  • Implements efficient processes with the Accounting Manager to improve payment and recordkeeping procedures.

  • Implementing and performing proper GL coding procedures for incoming invoices and vendor credits.

  • Inputting invoice and payment data into the accounting information system (CDK/IntelliDealer).

  • Investigating and reconciling discrepancies between information received from vendors and information entered, advising management of issues related to data.

  • Performing regular data verification processes to ensure proper recording of vendor account and payment information.

  • Processing payment runs, coordinating ad hoc payment requests with other members of the organization.

  • Addressing and investigating vendor inquiries on payment statuses.

  • Ensuring proper vendor setup, including requests for W-9 and COI documentation.

  • Coordinate with Asset Management and operations with the PO and receiving process, including the following:

    • Ensuring receipt of PO and receipt information by Accounts Payable.

    • Verifying PO and receipt data accuracy before posting invoices.

    • Performing and recording the 3-way matching process in the ERP system.

  • This position requires processing a heavy volume of transactions.

  • Attention to detail and accuracy are essential in this position

  • Other duties as necessary

Characteristics and Qualifications

  • Leader mindset required to guide and support team members in their work.

  • Self-starting team player who can excel in a dynamic, challenging, and friendly work environment.

  • Focus on continual improvement in processes and team coordination.

  • Effective communication skills.

  • Proficiency in Microsoft Excel and ability to utilize similar programs to implement better processes.

Preferred Education and Experience

  • Associate’s degree or equivalent; bachelor's degree preferred.

  • Five to ten years previous experience.

  • Experience in leadership roles.

Supervisory Responsibility

The Accounts Payable Supervisor role will have indirect supervisory responsibilities of the AP team for the assignment of work and verification of quality and efficiency of performance.

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Physical Demands

This is a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool, as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel

No travel is expected for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

We are always on the lookout for people who bring fresh perspective and life experiences to our team.

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