Executive Assistant

3 months ago

Philadelphia, United States Sharing Excess Full time $50,000 - $58,000
Role Description:This is a full-time hybrid role as an Executive Assistant, located in Philadelphia, PA, with flexibility for some remote work. The Executive Assistant will be responsible for assisting our Executive Director, Operations Director, and Development Director with daily logistics, calendar management, project management, operational efficiency, and partner engagement. This role requires keen attention to detail, high emotional intelligence (EQ), and the ability to remain agile in a busy startup environment. The assistant will also demonstrate integrity and sound decision-making skills while working autonomously. Key responsibilities include but are not limited to:

Key Responsibilities: Assisting our Executive Director, Operations Director, and Development Director with daily logistics, calendar management, relationship management, and project management to enhance operational efficiency.
  • Utilizing your experience to streamline and optimize processes while ensuring the organization of documents and important files with meticulous attention to detail.
  • Working within a team environment to support the mission of Sharing Excess by providing administrative support, including document preparation, meeting coordination, and leading team meetings.
  • Maintaining excellent communication with both internal and external stakeholders, ensuring clear and consistent messaging aligned with our goals. Take meeting minutes where necessary.
  • Assisting with minor communication and marketing tasks, including but not limited to drafting social media posts, creating newsletter copy, and designing flyers in Canva.
  • Demonstrating high emotional intelligence in interactions with colleagues and partners, fostering a collaborative and positive work environment.
  • Remaining agile and adaptable in a fast-paced startup setting, effectively prioritizing tasks to meet evolving needs and deadlines.
  • Displaying integrity and sound judgment in decision-making, particularly in autonomous situations.

Qualifications:
  • Previous experience as an Executive Assistant
  • Strong analytical skills
  • Excellent communication skills with both internal and external stakeholders
  • Excellent administrative skills
  • Demonstrated ability to streamline and optimize processes
  • Ability to work independently and in a team environment
  • Exceptional attention to detail with strong multitasking and prioritization abilities
  • High emotional intelligence and interpersonal skills
  • Bachelor’s degree in Business Administration or related field is preferred
  • Experience with logistics and nonprofit management is a plus

Compensation: This position is full time, available for Health Insurance Benefits after 90 days, Paid Time off and hybrid of in person and remote work. Compensation starts at $50k annually based on experience.

We look forward to welcoming a dedicated and detail-oriented Executive Assistant to our team, someone who shares our commitment to making a difference in the fight against food insecurity

About Sharing Excess:

Sharing Excess is a Philadelphia-based nonprofit that rescues food and feeds communities. While over 40 million people in the US face food insecurity, nearly 40% of the nation's food supply is going to waste. By partnering with grocery stores, restaurants, wholesalers, and farmers, Sharing Excess has delivered over 50 million meals to a network of nonprofits, food banks, and community organizations. Our team embraces a fun, fast-paced, agile, and creative startup environment that is laser-focused on improving access to excess and making food a basic human right. If you're passionate about connecting with people, building innovative solutions, and want to make this world a better place, look no further than team SE.

  • Assistant Director of Finance

    3 months ago

    Philadelphia, United States Keller Executive Search Full time

    At Keller Executive Search, we are currently assisting our client in their search for an experienced Assistant Director of Finance to join their team. As the Assistant Director of Finance, you will be responsible for overseeing the financial operations of the organization and providing strategic financial guidance to senior management.About Company:Our...

  • Executive Assistant

    1 month ago

    Philadelphia, United States Sharing Excess Full time

    This is a full-time hybrid role as an Executive Assistant, located in Philadelphia, PA, with flexibility for some remote work. The Executive Assistant will be responsible for assisting our Executive Director, Operations Director, and Development Director with daily logistics, calendar management, project management, operational efficiency, and partner...

  • Executive Assistant

    4 weeks ago

    Philadelphia, United States Robert Half Full time

    Job DescriptionJob DescriptionRobert Half is in search of a top-notch Executive Assistant to add some dynamism to our non-profit client based in the Philadelphia area. Be prepared for a role brimming with intricate scheduling, overseeing daily operations, and synchronizing various organizational activities. The ideal Executive Assistant will be successful if...

  • Executive Assistant

    6 months ago

    Philadelphia, United States AllStar Staffing Group Full time

    We have an immediate need for an Executive Assistant at a leading non-profit organization conveniently located in center city Philadelphia. This is a full time direct hire opportunity.Job Duties Include:Provide high-level administrative support to executivesManage executive calendars, including scheduling and coordinating meetings, appointments, and travel...

  • Executive Assistant

    7 months ago

    Philadelphia, United States Emtec Full time

    Position Description We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The successful candidate will play a crucial role in ensuring smooth functioning of executive operations by managing schedules, coordinating communications, and handling various administrative and project...

  • Executive Assistant

    1 week ago

    Philadelphia, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for an Executive Assistant in the Real Estate industry. This role is based in Philadelphia, Pennsylvania. As an Executive Assistant, you will be expected to support the Chief Communications and Mission Officer, perform various administrative tasks, and manage agency...

  • Sales Executive Assistant

    1 month ago

    Philadelphia, United States Leonardo Full time

    Leonardo Helicopters is a multinational company, producing helicopters deployed in more than 150 countries across the globe. Leonardo Helicopters’ U.S. headquarters has been in Philadelphia since 1980 and is home to a world-class production facility, maintenance center, training academy and stellar engineering team. We offer competitive compensation,...

  • Executive Administrative Assistant

    5 days ago

    Philadelphia, United States Friedman Williams Full time

    Executive Administrative AssistantAssistant will provide executive-level support to the Chief Operating Officer, Director of Administration, Director of Business Development and other senior-level management team members. This individual will play a pivotal role in streamlining initiatives while providing excellent executive support. This role requires an...

  • Executive Assistant Opportunity

    5 days ago

    Philadelphia, Pennsylvania, United States PeopleShare Inc Full time

    PeopleShare Inc is currently hiring a talented Administrative Assistant to support their full-service IT, low voltage, communication system, and services company in South Philadelphia, PA. As an Administrative Assistant, you will be responsible for providing administrative support, handling phone communication, conducting executive administrative tasks, and...

  • Executive Assistant

    1 week ago

    Philadelphia, United States The School District Of Philadelphia Full time $52,280 - $70,373

    Title: Executive AssistantDepartment: Administrative OfficesReports To: Assistant Superintendent of School Operations and ManagementSalary: $52,280 - $70,373The School District of Philadelphia is committed to becoming the fastest improving district in the country and transforming the educational opportunities it offers to our city’s more than 200,000...

  • Executive Assistant

    1 week ago

    Philadelphia, United States The School District Of Philadelphia Full time $52,280 - $70,373

    Title: Executive AssistantDepartment: Administrative OfficesReports To: Assistant Superintendent of School Operations and ManagementSalary: $52,280 - $70,373The School District of Philadelphia is committed to becoming the fastest improving district in the country and transforming the educational opportunities it offers to our city’s more than 200,000...

  • Executive Assistant

    4 days ago

    Philadelphia, Pennsylvania, United States SourcePro Search, LLC Full time

    Description:We are seeking an Executive Assistant to provide high-level administrative support to our team at SourcePro Search, LLC in Philadelphia, PA.The successful candidate will be responsible for ensuring efficient operation of the office and providing support to managers and employees through various tasks related to organization and...

  • Senior Executive Administrative Assistant

    2 weeks ago

    Philadelphia, United States Gateway Search Associates Inc Full time

    Job Description Join one of the top healthcare companies and Top Workplaces in the country! The Senior Executive Assistant will provide support to our executive leadership team and manage a team of three Executive Assistants.The person in this role must grasp business priorities, proactively anticipate needs, and implement process improvements to enhance the...

  • Executive Administrative Assistant

    2 weeks ago

    Philadelphia, United States Fulton Bank Full time

    Value Proposition Our values define us and our culture inspires us to change lives for the better. Our employees are the heart and soul of our company, and every success we experience begins with them. Together we are committed to making a positive impact in our local communities. We champion a culture of continuous learning, work-life integration, and...

  • Strategic Operations Executive Assistant

    3 weeks ago

    Philadelphia, Pennsylvania, United States ParetoHealth Full time

    Job OverviewParetoHealth is a leading provider of innovative employee health benefits solutions. Our mission is to empower businesses to transform their healthcare strategies and improve the well-being of their employees.We are seeking a highly skilled Senior Executive Assistant to join our executive leadership team. The successful candidate will be...

  • Executive Assistant to Department Heads

    4 days ago

    Philadelphia, Pennsylvania, United States Thomas Jefferson University & Jefferson Health Full time

    Job DescriptionWe are seeking an Executive Assistant to join our team in the neurology department. As an executive assistant, you will be responsible for providing high-level administrative support to department heads.The ideal candidate will have prior experience in an administrative role, preferably in a medical setting. A high school diploma or equivalent...

  • Executive Assistant to CEO

    4 weeks ago

    Philadelphia, United States The Arden Group, Inc. Full time

    Job DescriptionJob DescriptionPosition Overview: The Executive Assistant to CEO’s chief goal is to keep the company CEO on schedule and organized on a daily and weekly basis. This will require daily interaction with the CEO, and frequent interaction with other key employees. Core Duties and Responsibilities:Coordinate CEO’s scheduleKeep CEO’s To–Do...

  • Executive Assistant

    3 weeks ago

    Philadelphia, Pennsylvania, United States Eastwood Full time

    At Eastwood Industries, we believe that exceptional support is the key to unlocking business success. As an Administrative Assistant, you will play a vital role in ensuring seamless operations and delivering outstanding results.Job Overview:We are seeking a highly skilled and organized individual to join our team as an Administrative Assistant. In this role,...

  • Executive Chef Assistant

    1 week ago

    Philadelphia, Pennsylvania, United States GREATER PHILADELPHIA URBAN AFFAIRS Full time

    Job OverviewThe Greater Philadelphia Urban Affairs organization is seeking an exceptional Executive Chef Assistant to join our team. In this role, you will play a critical part in creating menus, facilitating food preparation and distribution for the shelter, while ensuring sanitation and health requirements are met.Main Responsibilities:Collaborate with the...

  • Executive Alliance | SQL Database Administrator | philadelphia, pa

    2 weeks ago

    philadelphia, United States Executive Alliance Full time

    Our client is an Animal Healthcare Company. As they continue to acquire new business and clients they are seeking an experienced SQL Database Administrator. We're looking for someone experienced in SQL who is passionate about optimizing and scaling data systems. Great opportunity to learn Snowflake and collaborate closely with the data team. ***THIS IS A...