Executive Administrative Assistant

4 days ago

Philadelphia, United States Fulton Bank Full time
Value Proposition

Our values define us and our culture inspires us to change lives for the better. Our employees are the heart and soul of our company, and every success we experience begins with them. Together we are committed to making a positive impact in our local communities. We champion a culture of continuous learning, work-life integration, and inclusion. We promote a digitally enabled work environment to continuously enhance the experience of our employees and customers.

Overview

Under minimal supervision and acting on own initiative and direction, provides complex administrative support to one or more of the organization's executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people. Manage the executive's schedules. Make travel arrangements to make best use of their time. Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as media, customers, and the public.

Position is located in Philadelphia and has hybrid flexibility with 3 in-office days a week required. Hours: 8:00am - 5:00pm.

Responsibilities

  • Acting on own initiative, performs advanced secretarial, clerical and administrative duties for executive level managers, general managers or managers of autonomous business units.
  • Assignments generally involve work of a confidential nature and require knowledge of the practices and procedures of the function, company products, policies and programs.
  • Independently assembles and analyzes information, prepares reports, presentations, manuals, agendas, correspondence and memoranda.
  • Answers mail and inquiries on own initiative, follows up with other departments to ensure that requests are carried out.
  • Coordinates activities across departments. Arranges and makes notifications of appointments and travel reservations and arrangements.
  • Organizes Fulton Financial Corporation Board of Directors Meetings. Compiling and distributing reports and information for Board of Director's meetings. Arranging Board Room prior to meeting. Assisting Directors as needed.
  • Schedules maintenance of bank cars, including state inspection, registration, cleaning and repairs when needed.
  • Prepares annual mileage reports.
  • Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combine materials from several sources.
  • Plans layout of complex reports and statistical tables.
  • Interfaces with other assistants to share or coordinate workload.
Qualifications

Education

High School Diploma or equivalent.
Required Experience
  • 5 or more years administrative support, or equivalent combination of advanced business school or administrative training and job-related.
  • Minimum of 2 or more years of executive administrative support.
  • Technical proficiency with Microsoft suite and strong attention to detail.


Other Duties as Assigned by Manager

This role may perform other job duties as assigned by the manager. Each employee of the Organization, regardless of position, is accountable for reading, understanding and acting on the contents of all Company-assigned and/or job related Compliance Programs, regulations and policies and procedures, as well as ensure that all Compliance Training assignments are completed by established due dates. This includes but is not limited to, understanding and identifying compliance risks impacting their department(s), ensuring compliance with applicable laws or regulations, and escalating compliance risks to the appropriate level of management.

Pay Transparency

To provide greater transparency to candidates, we share base salary ranges on all job postings regardless of state. We set standard salary ranges for our roles based on the position, function, and responsibilities, as benchmarked against similarly sized companies in our industry. Specific compensation offered will be determined based on a combination of factors including the candidate's knowledge, skills, depth of work experience, and relevant licenses/credentials. The salary range may vary based on geographic location.

The hourly rate for this position is $25.72 - $42.84.

Benefits

Additionally, as part of our Total Rewards program, Fulton Bank offers a comprehensive benefits package to those who qualify. This includes medical plans with prescription drug coverage; flexible spending account or health savings account depending on the medical plan chosen; dental and vision insurance; life insurance; 401(k) program with employer match and Employee Stock Purchase Plan; paid time off programs including holiday pay and paid volunteer time; disability insurance coverage and maternity and parental leave; adoption assistance; educational assistance and a robust wellness program with financial incentives. To learn more about your potential eligibility for these programs, please visit Benefits & Wellness | Fulton Bank.

EEO Statement

Fulton Bank ("Fulton") is an equal opportunity employer and is committed to providing equal employment opportunity for all qualified persons. Fulton will recruit, hire, train and promote persons in all job titles, and ensure that all other personnel actions are administered, without regard to race, color, religion, creed, sexual orientation, national origin, citizenship, gender, gender identity, age, genetic information, marital status, disability, covered veteran status, or any other legally protected status.

Sponsorship Statement

As a condition of employment, individuals must be authorized to work in the United States without sponsorship for a work visa by Fulton Bank currently or in the future.

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