Administrative Assistant

2 weeks ago

Orlando, United States Entertainment Technology Partners Full time
Systems Innovation specializes in the permanent installation of world-class AV systems. Our markets include Higher Education Facilities, Religious Institutions, Government, Corporate Boardrooms & Event Spaces, and Experiential and Immersive Environments that include the use of Premium Audio, LED Display Environments, Projection, Theatrical Lighting, and Intelligent Programmed/Automated Control.  

The Administrative Assistant will provide critical support to our project management, procurement, and sales teams, ensuring smooth operations and efficient coordination across multiple functions. Essential functions may include, but are not limited to: 
  • Assist project managers in maintaining project schedules, tracking milestones, and monitoring project progress. 
  • Coordinate project documentation, change orders, proposals, and deliverables. 
  • Prepare and distribute project reports and other relevant materials.  
  • Update project manager on lead times and delays. 
  • Assist the procurement team in sourcing, evaluating, and selecting suppliers/vendors. 
  • Manage purchase orders and ensure timely delivery of goods and services. 
  • Maintain accurate records of procurement activities.  
  • Coordinate with internal stakeholders to gather procurement requirements and resolve any issues that arise. 
  • Collaborate with Accounts Payable when invoices and purchase orders do not match pricing or item descriptions.  
  • Work with warehouse and receiving when packing slip and purchase orders do not match items or quantities.  
  • Provide administrative support to the sales team, including managing correspondence, and preparing sales reports. 
  • Assist in the preparation of proposals and contracts. 
  • Maintain customer and prospect databases, ensuring accurate and up-to-date information. 
  • Collaborate with the sales team to coordinate sales activities, track leads, and support customer relationship management. 
  • Perform general administrative duties such as filing and organizing documents. 
  • Schedule and coordinate meetings and appointments. 
  • Assist in organizing and coordinating events, conferences, and other company activities. 

Base Salary Range: $17.95/hr - $26.61/hr. This represents the low and high end of the company's base salary range for this position. Actual base salary range may vary based on various factors, including but not limited to experience. 

We are looking for passionate individuals who are inspired to go the extra mile while cultivating professional relationships with colleagues and clients and are innovative to provide the best service in the Audio Visual market. If you are eager to work with cutting edge technology, enjoy a fast pace work environment, and are ready to take your career Beyond Technology join our team. 

LMGSI takes pride in offering a comprehensive and competitive employee benefits program. For full time employees, LMGSI provides Paid Time Off starting at 12 days, 8 Holidays, Jury Duty Pay and Bereavement Time. Through our benefit partners, we offer medical, dental, vision, life, and disability insurance coverage. We also have a flexible spending account and a 401(k) Retirement Savings Plan.

LMGSI is a Tobacco-Free and Drug Free Organization and an Equal Opportunity Employer. LMGSI participates in E-Verify. LMGSI complies with all applicable leave laws including FMLA. For more information on FMLA, please visit www.dol.gov/whd/fmla/

Entertainment Technology Partners or any of its subsidiaries are not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Entertainment Technology Partners or any of its subsidiaries via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from ETP Human Resources will be deemed the sole property of Entertainment Technology Partners. No fee will be paid in the event the candidate is hired by Entertainment Technology Partners or any of its subsidiaries as a result of the referral or through other means.

About Entertainment Technology Partners:

Entertainment Technology Partners, LLC is the parent to a collection of exceptional brands in the live event, broadcast, and entertainment technology services industry. A dynamic collection of like-minded businesses with a global reach, ETP is focused on building strong relationships and delivering high-quality experiences through technology, customer service, and imagination. Visit us at www.etp.net

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