Office Administrator

1 month ago

Portland, United States Rodda Paint Full time $22 - $26
Position Summary:   The Office Administrator is an in-office Monday-Friday position that performs a variety of tasks for multiple departments.  The ideal candidate will possess strong communication skills coupled with a team first and detail-oriented mindset.  This is an in-office position located in North Portland. 

Responsibilities – Service and Care:
  • Display integrity towards the company and fellow employees to always "do the right thing" while meeting the objectives of the job. 
  • Demonstrate kind and respectful behavior to everyone. Treatment which embodies the Company Code of Conduct and Workplace Fairness programs. 
  • Operate effectively and maintain composure under complex and changing workflow situations. Project an approachable manner through optimistic, professional and mature behavior. 
  • Ensure open, honest, two-way communication by maintaining objectivity under pressure. 
  • Provide and maintain a workplace free from harassment, intimidation, hostility or any activity that creates such an environment for employees, customers, and suppliers.   

Job Responsibilities:  
  • Reception: Front desk reception including greeting office visitors; prepare outgoing USPS, UPS, FedEx and Certified mail; answering and transferring all incoming calls; Certificate of Liability Insurance updating, and maintenance. 
  •  Credit: Reseller permit review, verification, and filing.  Submit reports, Setting up cash and charge accounts.  Input of customer maintenance forms; Filing cash accounts, maintenance forms, etc. 
  • Purchasing:  SKU set up and maintenance; promo price file set-up (JDE Application); limited vendor ordering of resale products 
  • Finance/Inventory: Cycle count entry and reporting.  Data entry, and filing and scanning projects; Weekly Inventory Adjustment Reporting. 
  • Sales, Marketing and Store Support:  Enter matrix & contract pricing on customer accounts; account transfers; send out requests for paint chip samples, fan decks, and architectural kits; shelf tag management. 
  • Other: Telework support; oversee janitorial and office supply stock and ordering.  Ad hoc projects as required; Security and protection of corporate assets and inventory.
 
Knowledge, Skills, Requirements and Essential Functions:  
  • Effectively communicates and possesses a collaborative, positive attitude when dealing with all internal departments and personalities across all levels and departments.
  • Highly motivated; keeps objectives top of mind and stays in motion without continuous oversight. 
  • Effective time and organizational management to provide results when handling multiple priorities. 
  • Working the position's schedule and timely, predictable attendance is a requirement for all employees and positions at Rodda Paint. 
  • Oral communication, reading, writing & math skills:  Efficient; fully conversant (speaking, listening), fluent in English. Reading and writing documents in standard English text. Efficient in basic mathematics. 
  • Computer / Program Knowledge: Efficient skills required in using software programs such as MS: Outlook, Excel, Word, PowerPoint. 
  • Familiarity with JDE/AS400/POS systems a plus, internet navigation, online training, etc. 
  • High School Diploma required. 

Physical Requirements: The usual work environment consists of physical conditions typical of an office environment.  The job is performed primarily while sitting with regular standing/walking and movement throughout the building.  Occasional lifting up to 25lb, bending, stooping, reaching and movement of office supplies and packages.  Movement of heavier material items will be assisted with the use of a hand truck. 

About Rodda Paint:

Rodda Paint is the largest privately owned producer in the Pacific Northwest. Since 1932 we have been manufacturing our signature brand of paints and coatings, deep within the heart of Portland's industrial district. The distribution goes well-beyond the Oregon state-line, to numerous home-improvement store shelves, online market-places, and our direct-retail centers. Each Rodda employee is active in the development and expansion of our brand and in-turn is granted a portion of our Annual Profit-Share; after meeting their qualifying year of employment. Our full-time and part-time employees receive paid time-off and opportunity to participate in 401k savings with employer-match. Full-time employees working at all levels, have the option of a substantial-benefits package. We actively support employee recognition through an incentive program. We provide training, development, and advancement-opportunities in order to provide each Rodda employee with a chance to establish a long-term career. It is no wonder that since 1932, Rodda Paint has become the largest family-owned, regional paint company: We operate in five states, with over 60 locations, and we are 400-strong In part this is due to the business-partnerships we forge through our commitment to integrity and service; While ensuring our coworkers and teams benefit from the thriving and supportive professional environments. All of it is ultimately created and maintained through the service and dedication of each Rodda employee.

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