Chief of Staff, Office of the Vice Chancellor for Administration

3 weeks ago

NashvilleDavidson, United States Vanderbilt University Full time

Job Description

The Chief of Staff for the Office of the Vice Chancellor for Administration serves as a key advisor and strategic partner to the Vice Chancellor, assisting in the execution of the division’s vision and priorities. The Chief of Staff also leads high-impact, high-visibility projects and other initiatives at the direction of the Vice Chancellor. Reporting directly to the Vice Chancellor, this position will draw upon broad concepts and ideas to continuously augment strategic projects and planning for divisional and institutional priorities, develop cross-functional action plans, drive results and measure success and impact to inform future planning and work. The Chief of Staff executes strategic level decisions ensuring stakeholders have the necessary resources and capacity to meet project objectives.

Duties and Responsibilities

  • Serve as a strategic counsel and trusted thought partner to the Vice Chancellor by offering candid feedback, constructive input, and recommendations on overall strategy, key decisions, and initiatives based on knowledge and experience.
  • Sit on the leadership team of the division bringing forth ideas, insights, and data that help shape short- and long-term goals and priorities.
  • Act as a designee of the Vice Chancellor, interacting frequently with stakeholders both internal and external to the division by making high level decisions and providing direction on behalf of the Vice Chancellor.
  • Oversee and drive initiatives while representing and communicating the Vice Chancellor’s vision and strategy with both the internal team and all stakeholders.
  • Assess inquiries from outside stakeholders or other levels of leadership directed at the Vice Chancellor to determine the necessary decision maker. Where appropriate liaise with the appropriate personnel, to ensure issues are addressed properly, efficiently and within jurisdiction.
  • Monitor initiatives and strategic projects established by the Vice Chancellor to ensure timely, accurate and successful completion. Identify key measures of success and drive for results in each project or initiative while also assessing and reporting on progress and impact to division leadership and other stakeholders.
  • Identify measures of success for the division and continuously evaluate the impact of projects and initiatives on the divisional goals and priorities.
  • Synthesize complex information and data into concise briefings and presentations for the Vice Chancellor, enabling informed decision making.
  • Hire, develop and mentor staff to ensure all reporting units have the skills and capabilities to achieve success.
  • Other duties as assigned.

Supervisory Relationships

This position will have supervisory responsibility over defined teams and key staff; the position reports administratively and functionally to the Vice Chancellor.

Qualifications

  • Bachelor’s degree from an accredited institution of higher education is necessary.
  • Master’s degree is preferred.
  • A minimum of ten years of experience with five years serving in a strategic role is necessary.
  • Strong interpersonal skills, including written and oral communications, and listening skills are required.
  • Ability to manage multiple tasks concurrently is required.
  • Proficiency in Microsoft Office (Excel, Word, Power Point, and Outlook) is required.
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