Development Administrative Assistant

2 months ago

Glen Ellyn, United States Caring Network Full time
Job DescriptionJob DescriptionSalary: $18-20/hour, depending upon experience

About Us: 

The Mission of Caring Network is to honor and glorify Jesus Christ, the author and creator of life, by bringing His love and compassion to abortion minded women and equipping them to choose life - both physical and spiritual. 


About the Role:

Caring Network is seeing a part-time Administrative Assistant to support the Development office approximately 20 hours/week.  This vital professional will support the VP of Development and perform various administrative duties critical to the success of the department.  The ideal candidate is a proactive problem-solver with exceptional communication and organizational skills and meticulous attention to detail. He/She is professional, mature, teachable, and a fast learner.


Responsibilities Include: 

  • Perform administrative and office support, such as word processing, spreadsheet creation and manipulation, reports, emails, scheduling, ordering supplies, data entry and updating info in CRM, coordinate and produce small-batch mailings, etc.
  • Call donors to invite to events, thank, inform of upcoming mailings, etc.
  • Share the impact with mid-level donors, personally attend to their questions/requests
  • Schedule, train, and work with volunteers to help with Development Team needs
  • Ensure that notes and follow-up from volunteers are accurately documented in CRM
  • Manage and distribute receipt inserts 
  • Research new major donor prospects
  • Recommend and implement a simple Legacy Society program
  • Work with Special Events Manager to set up Vision Tours and with Marketing Manager to produce Vision Tour invites:  coordinate guest invite list, send invites, personally invite guests (calls, personal emails)
  • Ensure proper integration of event databases into CRM:  i.e. Vision Tour guests entered, Night For Life and Spring Fling guests entered, etc.
  • Provide support at events:  Night For Life, Spring Fling, Vision Tours, other major donor events
  • Organize custom mailing lists for communications to major donors
  • Check accuracy of pledges in CRM and update quarterly; prepare and send pledge reminder letters
  • Arrange and send mementos to donors and prospects
  • Administer business partner program; revise Business Partner Chart annually, keep names of business partners on our website current, identify new business partner prospects with an affinity for our work
  • Represent ministry at churches on occasion
  • Maintain the general email list for major donors, ensuring both members of household are subscribed. 
  • Attend monthly Staff Meetings, bimonthly Development Team Meetings
  • Work from Glen Ellyn office and attend occasional evening and weekend events at other locations
  • Maintain professionalism and strict confidentiality with donor and gift information and exercise discretion when interfacing with donors and prospects
  • Report to the VP Development regularly on progress and goals met.
  • Keep abreast of pro-life issues as they pertain to our state and country.
  • Perform general office tasks and other duties as assigned by the VP of Development.


Candidate Requirements:

  • A committed Christian who demonstrates a personal relationship with Jesus Christ as Lord and Savior and is a participant in a local church
  • Maintains a steadfast and consistent life-affirming philosophy
  • Agrees with and is willing to uphold Caring Network’s Statements of Faith and Principle and Core Values
  • Enthusiasm for and commitment to the mission and strategy of Caring Network
  • Knowledge of pro-life issues and comfort in discussing them
  • Comfortable engaging in prayer with co-workers
  • Strong time-management skills with the ability to organize, coordinate multiple projects at once; to prioritize and problem-solve
  • Proficient with databases, Excel, Word, Outlook, and preparing and executing mail merges with the aptitude to learn new software and systems
  • Superb written and verbal communication skills - comfortable and professional speaking with donors in person and on the phone
  • Able to work independently and as part of a team
  • Able to work with volunteers and all levels of donors
  • Legible hand-writing
  • Exhibit honesty, integrity, dependability, initiative, flexibility, sound judgment and productivity
  • Familiarity with fundraising software (CRM) – Virtuous preferred


Benefits (Part-Time):

  • Generous PTO policy including substantial vacation time and sick time
  • 9 paid company holidays PLUS Christmas Break
  • Caring, Empowering, Mission-Driven Culture

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