Operations Coordinator

3 weeks ago

Los Angeles, United States Crystal Stairs Full time
Job DescriptionJob Description

Crystal Stairs, Inc.

Improving the Lives of Families through

Child Care Services, Research, and Advocacy


Head Start - Operations Coordinator

The following job summary is for descriptive purposes only. Actual job descriptions and job title is subject to change.


SUMMARY:

Under the direction of the Head Start Assistant Director, the Operations Coordinator coordinates the implementation of effective program operations. They supervise personnel, and coordinates improvement plans. The position will be primarily responsible for providing coordination in the following areas: Facility quality assurance monitoring, shipping/ receiving, major repairs, remodeling, construction project, and fleet management.


RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

  1. Oversees facilities and maintenance operations at all Head Start sites as it relates to compliance with Performance Standards.
  2. Has working knowledge of Title 22 Community Care Licensing regulations.
  3. Secures, reviews, coordinates and monitors vendor and service provider contracts.
  4. Works closely with Head Start management team to review, secure and monitor leases.
  5. Monitors activities in service contracts on a regular basis to ensure timeliness, accuracy, consistency, and quality of activities in accordance with Head Start performance standards and other funding requirements.
  6. Serves as Operations expert in committees relating to Early Childhood Development within the organization.
  7. Monitors Head Start Program budget and continuously coordinates departmental and interdepartmental funding with Assistant Director.
  8. Able to work harmoniously and productively with others.
  9. Able to accept and implement constructive criticism.
  10. Able to maintain professional demeanor in difficult situations.

KNOWLEDGE:

  • Knowledge of Child Care Licensing Regulations and Head Start Performance Standards and best practices related to operations, contract management, facilities, and maintenance
  • Knowledge of overall program planning and practices in early childhood development in various areas of application
  • Knowledge of general business practices such as supervisory practices, administrative basics, general financials, and risk management.
  • Knowledge of local resources, services, and networks

COMPLEXITY:

  • Ability to stay current in Head Start and other applicable regulations/compliance requirements and provide timely updates on program procedures and ensure application.
  • Ability to stay abreast of current events and novel, innovative practices in the early child development arena.
  • Ability to analyze and provide recommendations for complex issues while keeping the overall goals of the program in mind.

EDUCATION:

Bachelor's degree in Child Development from an accredited college or university preferred; a background in non-profit management.


EXPERIENCE:

A minimum of two (2) years in ECE, Head Start, Health or Human Services and/or Education in a supervisory capacity. Skill in communicating orally and in writing with business, education and community leaders; skill in financial analysis; skill in program building, operations and maintenance. Experience working in government-funded programs is highly desirable.


SPECIAL REQUIREMENTS:

Must possess a valid California driver's license, have use of a motor vehicle and provide evidence of automobile liability insurance. Must meet State health requirements including passing a physical examination as a condition of employment and must provide verification of a TB clearance at the time of employment. Mandatory CPR and Basic First Aid certificate, which employee is responsible to maintain for the duration of their employment with Head Start.


Fingerprints must be on file with the Justice Department. Official transcripts of educational attainment are required before interview is granted.


Total Package of Benefits:

  • Medical/ Dental/ Vision/ - 95% Agency paid
  • 401k Matching Options
  • Flex Spending
  • Pre-paid Legal Services
  • Sick and Vacation Time
  • Paid Holidays
  • Opportunity for Growth and Development
  • Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM

Crystal Stairs, Inc. is committed to building and sustaining a fully vaccinated, diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.


Additional Requirements: Must be fully vaccinated and remain fully vaccinated against COVID-19. Per the CDC, fully vaccinated means at least 2 weeks after (1) a second dose in a 2-dose series, or (2) a single-dose vaccine, and this status and definition applies to COVID-19 vaccines currently authorized for emergency use or approved by the U.S. Food and Drug Administration.


For more information about Crystal Stairs, Inc. please visit our website at: www.crystalstairs.org


All Head Start positions are implemented in accordance with the Head Start Performance Standards in each service area.



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