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Administrative Assistant

2 months ago

Scottsdale, United States Bakkt LLC Full time
Job DescriptionJob Description

About Us

Founded in 2018, Bakkt builds technology that connects commerce.

Our vision is to connect the digital economy by offering one ecosystem for cryptocurrency and digital assets, loyalty, and commerce. We enable our partners and clients to deliver new opportunities to their customers through SaaS and API solutions that unlock crypto and drive loyalty, powering engagement and performance.

Come build with us.

Bakkt is looking for a highly organized and detail-oriented team member to provide strategic support for the respective office location and offer administrative support.


Responsibilities:

  • The ideal candidate will be naturally precise in regard to detail and consistency, a forward-looking thinker who actively seeks opportunities and proposes solutions.
  • Comfortable with a start-up environment, have the ability to handle, prioritize and own many ongoing tasks and projects.
  • Work closely with team members, and work at a high level independently.
  • Provide support in all facets of managing the needs of the Office, including but not limited to: Front Desk Reception, Extensive calendar management, incorporating management of international and domestic travel, car service, hotels and any other needs surrounding travel
  • Proactively handle conflicting needs as well as provide solutions throughout the day to adapt to the fast-paced and fluid environment Liaise between internal & external executives and Board of Directors
  • Manage calls and requests, set up and dial into WebEx meetings as well as manage conferences, media & speaking requests in a timely manner
  • Draft correspondence and reports on behalf of leadership
  • Submit and maintain expense reports in accordance to Company policy Liaise extensively with the Executive Assistant team within Bakkt as part of a larger team to provide seamless support, including daily back up, as needed
  • Manage external and internal correspondence across phone, email and other digital platforms, as applicable Host visitors and manage logistics for on-site meetings across Bakkt offices From the “big picture” to the smallest detail
  • Own critical-path company meetings such as Board of Directors and committee meetings, company-wide meetings as well as executive team meetings

Requirements:

  • 5 years in administrative, event planning or account management experience
  • Strong interpersonal communications, organizational, problem solving, and writing skills Ability to prioritize work and help manage executives’ time effectively in a start-up, fast-paced environment
  • Ability to manage confidential and sensitive information, consistent with professional standards and Company policies Strong proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel), collaboration tools (e.g., Zoom, OneDrive)
  • Comfortable with emerging technology Interest in business, financial markets and/or digital assets


Preferred

Bachelor’s degree

­Bakkt is devoted to having diversity in its workforce and is proud to be an equal opportunity employer. Bakkt does not make any employment decisions based on race, color, religion, sex, national origin, veteran status, disability, age, sexual orientation, gender identity of any other characteristic protected by law. Must successfully pass a post-offer background check and drug screen.