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Administrative Assistant

2 months ago

Scottsdale, United States Fresh Form Draft Full time
Administrative Assistant

Department: Telebeez Pro

Employment Type: Full Time

Location: Scottsdale, AZ

Compensation: $18.50 - $28.50 / hour

Description

Telebeez Pro is seeking a reliable and organized Administrative Assistant to support our daily office operations. The ideal candidate will be detail-oriented, able to multitask, and possess strong communication skills. This role is essential for ensuring that our office runs smoothly and efficiently.
Job Title: Administrative Assistant

Pay Range: $18.50 - $28.50hourly
Full time job

Job Summary: The Receptionist will be the first point of contact for clients and visitors at TelebeezPro, providing exceptional customer service and administrative support. This role involves managing the front desk, handling inquiries, and performing clerical duties.

Key Responsibilities
  • Manage and organize office operations and procedures, including filing systems, supply inventory, and scheduling
  • Answer and direct phone calls, emails, and other inquiries to the appropriate departments
  • Prepare and modify documents, including correspondence, reports, drafts, memos, and emails
  • Assist in the coordination of meetings, appointments, and travel arrangements for staff
  • Maintain office supplies by checking inventory and ordering items as needed
  • Support the preparation of presentations and meeting materials
  • Handle confidential information with discretion and maintain the organization's data security protocols
  • Assist with basic bookkeeping tasks, such as processing invoices and expense reports
  • Greet visitors and provide general support to clients and staff
Skills, Knowledge and Expertise
  • Proven experience as an Administrative Assistant or in a related role
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • Ability to work independently and collaboratively in a team environment
  • Attention to detail and problem-solving skills
  • High school diploma or equivalent; additional qualifications in office administration or related fields are a plus
Benefits
  • Health insurance (medical, dental, vision)
  • Retirement benefits (401k or equivalent)
  • Paid time off (vacation, sick leave)
  • Flexible work hours (if applicable)
  • Professional development opportunities