Administrative Assistant

4 months ago

Elizabeth City, United States DEFTEC Corporation Full time
Job DescriptionJob Description

Administrative Assistant

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by the critical missions of our clients, and we are driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

POSITION OVERVIEW

The United States Coast Guard Elizabeth City Air Station's mission is to ensure public safety, safe waterways, and security response, and support the overall mission of the Department of Homeland Security and its war on terrorism. This position assists the Aviation Material Officer (AMO) in maintaining the readiness of the AMO/PM EL/Tool Room.

JOB RESPONSIBILITIES:

  • Utilize office automation work requiring the use of software applications and computer equipment to directly support the AMO and supply technician in the Aviation Material Office.
  • Interface with Air Station maintenance and supply personnel.
  • Facilitates the Air Station equipment calibration program through the CG Precision Measuring Equipment Laboratories (PMEL) program by enrolling all precision equipment utilized by unit mechanics into the PMEL program and ensuring all required tools are calibrated on a timely schedule in accordance with AFCAV.
  • Retrieve and return tools to the appropriate storage location.
  • Coordinate with members of the Aviation Logistics Command (ALC) controlling the contract funding the Air Station PMEL program.
  • Assist the Aviation Materiel Officer with determining procurement of all calibrated and noncalibrated maintenance tools used by Air Station mechanics by maintaining a log of all tools being bought and needing to be replaced.
  • Maintain an inventory of replacement tools via a tool crib that enables broken tools to be replaced in a timely manner without affecting unit operations.
  • Collect broken tools, issue replacement tools, and maintain a log of broken tool reports. Assist the Aviation Material Officer in maintaining the Engineering annual budget by cataloging the purchases of all aircraft hardware, tools, and consumables.
  • Assist in the storage and distribution of aviation consumables. Such consumables include acid brushes, paper towels, safety wire, tape, trash bags, earplugs, and other disposable items necessary in the daily routine of Air Station operations.
  • Assist in maintaining the inventory of type three and five materials using the Fleet Logistics System (FLS), as well as assist in maintaining the readiness of the Aviation Material Office service window serving Air Station personnel.
  • Compile data, reconcile documents, and collect information.
  • Utilize any combination of word processing, database management, electronic spreadsheet, electronic mail, electronic calendar, and other types of office automation software.
  • Process and/or transcribe various written communication into the proper format, with the responsibility for correct spelling, grammar, capitalization, and punctuation.
  • Assist in maintaining office operations and assume the roles and duties of the Aviation Material Office Supply Technician when the Supply Technician is either away or out of the office.

QUALIFICATIONS:

Required Qualifications:

  • Minimum of two years' work experience; working with aviation consumables.
  • Experience working in a storeroom issuing consumables.
  • Experience with inventory control management.
  • Experience with office administrative skills and abilities.
  • Experience with various office automation systems, software applications, and computer equipment.

DEFTEC offers a comprehensive whole-life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long-term disability, and educational reimbursement.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.

AAP/EEO Statement

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type based on actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding , and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.



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