Executive Assistant To Ceo

2 weeks ago

Saint Robert, United States Matt Smith Real Estate Group Full time
Job DescriptionJob Description

Executive Assistant to President/CEO


Matt Smith Real Estate Group is looking for an Executive Assistant to our President/CEO, Matt Smith. In this role, you will be responsible for serving as a liaison to the leadership team; organizing and coordinating external relations efforts; and overseeing special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial, fast-paced environment that is mission-driven, results-driven and community-oriented. They must exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. They will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. 

Compensation:

$16 - $20 per hour, depending on experience

Responsibilities:
  • Operate systems to keep information flowing
  • Prepare and share daily updates with the CEO including reminders and questions
  • High level of communication required with leadership team to ensure all details and actions are relayed in a timely manner
  • CEO Support
  • Work in unison with CEO supporting professional calendar, travel and business email, as requested
  • Own daily management of Matt Smith Real Estate Group
  • Provide administrative support and management of executive team meetings and offsites, including sharing weekly updates from leadership team, preparing weekly materials, OKRs and other tasks as needed by the team
  • Own office management functions, including sorting mail, ordering supplies, coordinating lunches, initiating conference and A/V set-up for meetings, scheduling support, and other office-related tasks to support the team
  • Taking notes in meetings and following up on action items
  • Handle highly confidential and sensitive information
  • Maintain compliance with all company policies and procedures
  • Perform administrative tasks as needed and other related duties as assigned
  • Work on other special projects as needed
  • Coordinate and support client, vendor, and team events
Qualifications:
  • 2+ years of previous experience in an operational support role preferred
  • Persistent Resourcefulness; ability to make the impossible possible
  • Remain calm under pressure
  • Possess tech prowess; proficient in Google G-Suite, Slack, Calendly, and other tech-related apps and programs with the ability to troubleshoot as needed
  • Possess big-picture thinking and foundational knowledge of the organization
  • Act as the gatekeeper with strong attention to prioritization, multi-tasking, follow-through, detail, and organizational skills while maintaining a sense of urgency
  • Possess ironclad discretion including the ability to handle privileged and confidential information
  • Possess anticipation both situational and personal; always be one step ahead
  • Exhibit a high level of emotional intelligence including reading people’s emotional cues and body language
  • Ability to problem solve, including to analyze and identify key issues and information
  • Strong follow-up skills, including perseverance and creativity to work within an unconventional environment
  • Excellent verbal and written communication skills
  • Be able to work independently with little direction and possess a strong sense of ownership of role and responsibilities
  • Willingness to participate in all levels of administrative support duties; whatever it takes to get the job done with a positive attitude
  • Demonstrated dependability; ability and willingness to continuously acquire new competencies and accept new challenges
  • Flexibility to work after hours, on weekends as needed
About Company

Matt Smith Real Estate Group is the number one team in Mid-Missouri, with a proven track record of providing exceptional real estate and property management services to its clients. This is your opportunity to join a culture of excellence and contribution. We are proud to be listed as one of Inc 5000's fastest-growing companies three years in a row. Our Core Focus is Changing Lives, and we are seeking a highly skilled, dedicated, and motivated individual to join our team and contribute to our mission.


www.mattsmithrealestategroup.com

  • Executive Assistant

    4 weeks ago

    Saint Louis, United States Covenant House Missouri Full time

    Job DescriptionJob DescriptionPURPOSE OF POSITION Covenant House Missouri (CHMO) welcomes youth who are runaway, trafficked, at-risk, or experiencing homelessness with unconditional love, absolute respect and a place to call home. Beyond shelter and basic needs, we deliver transformative solutions to help young people ages 16 to 24 build productive,...

  • Executive Assistant

    2 weeks ago

    Saint Paul, Minnesota, United States CLUES Full time

    POSITION SUMMARYCLUES Executive Assistant supports the work of the President and CEO and manages the day-to-day operations and internal and external communications of the executive office to make the workplace more efficient. The Executive Assistant also serves as liaison to the Board of Directors ensuring effective and timely communication of board and...

  • Executive Assistant

    4 weeks ago

    Saint Louis, United States Department Of Veterans Affairs Full time

    Summary The VCS Central Office Headquarters, located at the Jefferson Barracks VA Medical Center in St. Louis, MO is conducting a recruitment search for an Administrative Assistant to the Executive Director. In this role, you will report to the Executive Director of the Veterans Canteen...

  • Project Executive

    3 weeks ago

    City of Saint Peters, United States Cissell Mueller Construction, Inc. Full time

    Job DescriptionJob Description Position: Senior Level Program and Project Executive •          15 years of demonstrated experience in managing the design and construction of projects from inception to completion.•         Title and compensation will be based on the selected individuals' capability and...

  • Executive Assistant

    7 days ago

    Saint Francis, United States Quality Packaging Full time

    Executive Assistant - Quality Packaging, Inc. Thank you for your interest in this opportunity. Please note, we are seeking candidates who reside in or near Milwaukee, WI as this is an on-site role with hybrid potential. We look forward to considering candidates who align with these location requirements. Job Location: 4051 S Iowa Ave, St. Francis,...

  • Executive Assistant

    3 weeks ago

    Saint Louis, United States UB Greensfelder LLP Full time

    Job DescriptionJob DescriptionUB Greensfelder LLP is an AM Law 200, super-regional firm law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global...

  • Executive Assistant

    2 weeks ago

    Saint Petersburg, United States Raymond James Financial Full time

    Under limited supervision, uses specialized knowledge and skills obtained through experience and/or specialized training to provide advanced, diversified, and confidential secretarial and administrative support to assigned executives at the vice pres Executive Assistant, Executive, Vice President, Assistant, Financial Planning, Operations, Business Services

  • Irrigation Technician

    3 weeks ago

    Saint Petersburg, United States Coast To Coast Outdoors Full time

    Job DescriptionJob DescriptionIrrigation Technician Job SummaryWe are looking for an experienced irrigation tech to troubleshoot, repair, and replace irrigation on a day to day basis. Our ideal candidate has some experience in irrigation and is comfortable working independently, but we are willing to train applicants with basic mechanical skills and a good...

  • International Executive Administrative Assist

    4 weeks ago

    Saint Joseph, United States LECO Corporation Full time

    Job DescriptionJob DescriptionInternational Executive Administrative Assistant For over 80 years, LECO has been a leader in the development and production of world class laboratory instruments delivering state of the art products nationwide and across the globe. Located in St. Joseph, Michigan, LECO continues to be a family-owned company that understands the...

  • Executive Assistant to the CRO

    5 days ago

    Saint Louis Park, United States Center Full time

    As Center’s first Executive Assistant to the Chief Revenue Officer, you will provide high-level administrative support, ensuring smooth operations and effective communication. To be successful in this role, you must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for our...

  • Executive Assistant

    2 weeks ago

    Saint Petersburg, United States Raymond James Full time

    Job Summary Under limited supervision, uses specialized knowledge and skills obtained through experience and/or specialized training to provide advanced, diversified, and confidential secretarial and administrative support to assigned executives at the vice president or equivalent level with responsibility for major organizational functions. Guidance is...

  • Administrative and Executive Assistant

    3 weeks ago

    West Saint Paul, United States Hmong American Farmers Association Full time

    Job DescriptionJob DescriptionJob Description:The Administrative and Executive Assistant is a multi-role position that includes a variety of clerical and communications related tasks including: opening, closing, and managing the office; managing the front desk; ordering supplies and keeping inventory; answering phones; scheduling appointments, meetings,...

  • Chief Executive Officer

    2 weeks ago

    Saint Louis, United States TH Bender Full time

    Job DescriptionJob DescriptionOur client is a globally leading surface specialist for furniture, flooring, and interior design, serving the woodworking and furniture industries. This European, family-owned company retains a strong international presence with several production facilities and a vast network of distribution partners across the globe.  Its US...

  • Executive Assistant

    2 weeks ago

    Port Saint Lucie, United States Vensure Employer Services Full time

    About Us We are committed to harnessing innovation focused on solving some of the world's most pressing environmental challenges. Our unique approach combines technology, sustainability, and agriculture to create a positive impact on the environment, local communities, and the world. We are committed to inclusion and diversity from all walks of life. Not...

  • Executive Director

    3 weeks ago

    Saint Paul, MN, United States NCFR Full time

    The Interim Executive Director is responsible for the successful leadership and management of the National Council on Family Relations (NCFR) in line with the strategic direction set forth by the NCFR Board. NCFR represents Family Science scholars and professionals by establishing professional standards and by advocating for the advancement of the scientific...

  • Marketing Executive Assistant

    2 weeks ago

    Saint Paul, Minnesota, United States Marvin Full time

    Job Overview: This position, Executive Assistant, will report directly to the Vice President of Marketing and provide personalized human-centered support and manage a variety of project work, administrative tasks, and personal assistance. Key responsibilities include but not limited to calendar management, travel arrangements, expense reporting, presentation...

  • Marketing Executive Assistant

    7 hours ago

    Saint Paul, Minnesota, United States Marvin Full time

    Job Overview: This position, Executive Assistant, will report directly to the Vice President of Marketing and provide personalized human-centered support and manage a variety of project work, administrative tasks, and personal assistance. Key responsibilities include but not limited to calendar management, travel arrangements, expense reporting, presentation...

  • Executive Assistant

    1 day ago

    Saint Johns, United States Varacorp Full time

    **About us** We are professional, agile and our goal is to provide a stimulating and challenging work environment that will harness your skills and strengths for our mutual benefit. Our work environment includes: - Modern office setting Pay: $52,725.00 - $57,634.00 per year **Benefits**: - Employee assistance program - Flexible schedule - Paid time...

  • Chief Administrative Officer

    4 weeks ago

    Saint Louis, United States CHADS COALITION FOR MENTAL HEALTH Full time

    Job DescriptionJob DescriptionCHADS Coalition for Mental Health is a non-profit organization whose mission is to save young lives by advancing the awareness and prevention of depression and suicide.Seeking a Chief Administrative Officer (CAO) with exceptional financial acumen to oversee the financial planning, budgeting, and resource management at the...

  • President & COO

    4 weeks ago

    Saint Louis, United States Peoplepack LLC Full time

    Job DescriptionJob DescriptionAbout the OpportunityWe are recruiting for a President & Chief Operating Officer (COO) for a thriving, multi-site roll-up company that has experienced significant growth over the past five years. This role will serve as a strategic and integral business partner to the CEO, executive team, and Board of Directors. The role...