Executive Assistant

4 weeks ago

Saint Louis, United States UB Greensfelder LLP Full time
Job DescriptionJob Description

UB Greensfelder LLP is an AM Law 200, super-regional firm law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global businesses on a wide range of legal matters across more than 25 specialized practice and industry groups. UB Greensfelder has nine primary office locations, including Chicago; Cincinnati; Cleveland; Columbus, Ohio; Florida; New York; Southern Illinois; St. Louis; and Washington, DC.

UB Greensfelder has an opening for a full-time Executive Assistant to work with executive leaders of the firm (e.g. COO, CFO and Human Resources). The nature of work is highly confidential requiring considerable discretion, judgment, and accuracy.

Position Responsibilities Include:

  • Perform a variety of administrative functions including scheduling meetings, drafting internal and external correspondence, annual updates to firm materials and forms, as well as some data entry.
  • Coordinates meetings for the management team, both internal and external, including travel arrangements when necessary.
  • Prepares and distributes confidential materials for both Chief Financial Officer and the Chief Operating Officer.
  • Answer routine questions and compiles various ad hoc reports, or requests for information as needed.
  • Input, update and assist in maintaining personnel records/HRIS data and spreadsheets.
  • Assists with recruiting and new hire process - recording applications from various sites into applicant tracking system, prepares recruiting booklets and orientation materials for candidates and new employees.

Qualified Applicants Will Have:

  • At least 5+ years of relevant work experience. Knowledge of administrative tasks and responsibilities in a professional services environment is required.
  • High degree of initiative and act with little supervision to perform assigned tasks.
  • Ability to balance multiple competing priorities in a sometimes fast paced environment.
  • Excellent communication skills, both written and verbal.
  • Advanced computer skills; Microsoft Office suite and Adobe required. Basic knowledge of HRIS systems, preferred but not required.
  • Proactive problem-solving skills and resourceful thinking.
  • Excellent organizational skills and high attention to detail.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder places a high value on diversity and is committed to cultivating an equitable and inclusive environment where all of our employees can thrive. Candidates from diverse backgrounds are strongly encouraged to apply.

Equal Opportunity Employer

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